Address- Provide administrative support to our Libraries, Arts and Culture Directorate!
- Full time opportunity with flexible working arrangements available
- $68K - $73K (dependent on experience) per annum + superannuation
About the team
The Libraries Arts and Culture department provides a range of public library services across four library sites as well as online, including all Library Collections services, Readers Advice, Children’s and Youth services, library programming and events, family history workshops and craft activities. Our Arts and Cultural services include a range of outdoor events, arts programming, History and Heritage services, Visual Arts and our Galleries.
About the role
Our Support Officer is at the center of our administrative operations, ensuring seamless support that's not just efficient but also timely and impactful. Your friendly demeanor will be the face of our department, providing outstanding service to our patrons while maintaining the highest standards of professionalism and confidentiality.
Other responsibilities include:
- Assisting the Manager of Libraries, Arts, and Culture with scheduling and administrative tasks.
- Building strong connections with both internal teams and external partners.
- Delivering polished correspondence, reports, and documents with precision and speed.
- Keeping our document management systems running smoothly to streamline our workflows.
- Elevating our media and communications materials with your eye for detail and creative flair.
Who we are looking for:
We're seeking individuals with a knack for diplomacy, judgment, and tact, navigating any challenge with ease while maintaining a positive outlook.
Embrace the freedom to work flexibly, showcasing your ability to excel without constant oversight and thrive under pressure.
The following is also required:
- Experience and demonstrated skills in providing high level, confidential administrative support.
- Developing and maintaining effective administrative systems.
- Excellent verbal and written communication skills with the ability to liaise and interact with stakeholders at various levels.
- Highly developed knowledge and proficiency in computer systems and packages including the Microsoft Office suite and other specialist software products.
- Excellent time management and organisational skills, including the ability to prioritise and perform multiple tasks effectively and efficiently.
Not meeting all the requirements for this role? We value diverse experiences for positive community outcomes. If you're excited about the position but don't perfectly align with the criteria, we still encourage you to apply.
Interview information
The interviews will take place between Monday, 13 May and Friday, 17 May 2024, between 9am and 5pm.
Pre-employment checks
Progressed candidates must undergo pre-employment screening as a standard procedure which will include:
- Employee Working with Children Check
- New National Police Record Check
- Evidence of right to work in Australia.
Pre-employment checks are not used by Glen Eira City Council to prevent any applicant from applying for this position. Each application will be considered on its merits.
Position Description
Support Officer - Libraries. Arts and Culture - Position Description - Feb 2024.pdf
Apply NOW!
All applications must be submitted online by clicking the ‘Apply’ button. As part of your application, you will need to:
- Attach your resume
- Attach a cover letter (no more than one page)
For further information or a confidential discussion please contact Deidre Pellizzer, Manager Libraries, Arts and Culture on 9524 3378 or email **********@gleneira.vic.gov.au
Closing date: 6th of May at 11.55pm
What’s on offer
We have a great culture that is valued by all our staff. Teamwork, collaboration and innovation are a key focus at Glen Eira City Council. We offer will offer you:
- Hybrid work environment – Average of 3 days in the office
- Flexible work options
- A supportive and collaborative team environment where your ideas are welcomed
- Access to paid training and participation in Council’s extensive Learning and Development programs
- Reward and recognition programs
- Comprehensive leave entitlements
- Corporate gym memberships at Glen Eira Leisure
Working at Glen Eira City Council
The City of Glen Eira is a dynamic municipality located within the southeast metropolitan region of Melbourne, approximately 10 kilometres from the CBD. Council provides a range of services to over 155,000 residents from more than 160 cultural backgrounds and over 16,000 businesses.
Glen Eira City Council is a collaborative, values-based organisation that strives for innovation. Our 1,370 employees bring their diverse backgrounds and varied experiences and perspectives to an inclusive and flexible work environment, creating a unique and vibrant culture that is representative of the municipality it services.
Recognised as an Employer of Choice, we seek people who share our community focused values and have a desire to create positive local impact.
