Team Assistant

MAYDAY Recruitment are searching for a dynamic Team Assistant to support a very busy Partner and two Consultants for a growing executive search firm. Play a vital role in providing end-to-end support for the development and execution of search assignments. An opportunity to contribute to the success of a growing business and be a key go-to person.
  
What’s in it for you?

• Full-time permanet position
• Salary: $75,000.00 - $85,000.00 + super (depending on experience) 
• Stunning offices located in Pyrmont
• Flexible with 1 - 2 days WFH
• Dynamic and collaborative work environment
• Contribution to a growing and reputable business
• Inclusive and supportive team culture
• Summer Fridays: 2pm finish in Jan & Feb
• Birthday leave - get your birthday off
• Free breakfast and snacks

The role:

• Offer administrative and project support to the partners and consultants
• Manage financial support tasks, including invoicing and forecast support
• Handle diary management, meeting scheduling, client and candidate cimmunication
• Assist in business project support and management team travel arrangements
• Execute assignment-related tasks, including database management and administrative functions
• Engage with candidates and clients throughout the end-to-end process, arranging interviews, obtaining relevant documentation, and maintaining transparent communication
• Expense and financial management
• Project management of search assignments
• General admin support as required by the team

The ideal candidate

• 1-2+ years of Team Assistant experience in a fast-paced environment
• High-level computer literacy and confidence with software applications such as Microsoft Office (particularly PowerPoint, Word, and Outlook), Google, LinkedIn, etc
• Rigorous, methodical, and efficient in approach, with the ability to multi-task effortlessly, effectively, and efficiently
• Excellent problem-solving skills
• Ability to manage competing expectations of stakeholders and manage time and workload effectively
• Superior oral and written communication skills including telephone, client service and email communication
• Strong listening, interpretation, influencing, interaction and questioning skills
• Aptitude to work with all levels of professionals in the firm who have varied styles of practice

If this sounds like the right role for you please apply now!