Team Assistant - Chief Technology Office (Fixed Term Contract)

Job Description:
This is a 12 Month Fixed Term Contract
How will I help?
We have an exciting opportunity for a Team Assistant/Coordinator to join the Chief Technology Office (CTO) team on a 12 month Fixed Term Contract. You will provide full administrative support to the wider team and support key members of our leadership team.
As Team Assistant, you will display professional maturity, be able to think on your feet and be agile in your approach. This is a busy, fast paced, administrative heavy role and key tasks include:

• Daily support to Senior Managers with coordination of diary, email management and travel requests
• Managing the central inbox, with high volume requests including daily ad-hoc admin
• Financial Management with invoice payments and credit card reconciliation
• Arranging onboarding of new starters and recruitment administration
• Coordination of large-scale meetings, including agenda management, booking meeting rooms, organisation of equipment and catering
• Coordination and submission of weekly and monthly reports
• Liaising with external vendors
• Support General Manager Level Executive Assistant when on leave
• Successful management of business initiatives that support the achievement of key business drivers
• Strong relationship management component across internal and external business partners at senior levels
• Assisting, setting up, maintaining and/or enhancing team systems required for business repositories and controls
• Coordinate training and development opportunities for team members
• Keep team up to date with new releases and changes to supporting technology

What's in it for me?
You'll play a significant part of the future of a business that has been around for 200 years. Our purpose is of creating better futures together. So, we'll back you in the development of your career, internal career prospects, and flexible working. You'll also keep learning to grown, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements.
What do I need?
The successful candidate will have:

• Previous team support/coordination experience, within a large complex organisation.
• Process driven to be able to work with multiple IT systems and be comfortable navigating these with extensive planning and organisational skills. Other critical skills include a high attention to detail and flexibility.
• Exceptional communication skills - both written and verbal are necessary, with the ability to liaise with stakeholders of all levels.
• Having prior experience in providing high level administrative support in either a Team Assistant or Executive Assistant capacity and be able to provide relief support for the General Manager Executive Assistant, is a must.

We are looking for someone with a natural curiosity and desire to learn, with the ability to see opportunities and take the initiative.
What is it like to work there?
We aim to provide one big, supportive team to help us achieve our purpose of creating better futures together. As well as competitive remuneration and a great culture, joining the Westpac family means you will have access to banking, wealth and insurance benefits. With us you'll discover new ways of working, and an exciting range of roles to showcase your skills. As an equal opportunity employer, we're proud to have created a culture where people can be their best, in an environment that values diversity and flexibility and one where everyone belongs.
How do I apply?
Start here. Just click on the APPLY button.
At Westpac we are committed to providing a supportive culture and creating diverse, inclusive, and accessible workplaces, branches, products and services for our customers, employees, and community. This role is open to experienced candidates seeking a discussion around workplace flexibility. We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, and Indigenous Australians to apply. If you have questions about the recruitment process, please email .
Do you need reasonable adjustments during the recruitment process?
We can provide reasonable adjustments for individuals with disability and/or neurodiversity. If you require an adjustment to be made during the recruitment process at any stage, please call 1800 655 592 Option 2.3 or email