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SalaryWe are currently looking for an experienced Team Assistant to join our national Technology, Engineering and Knowledge (TEK) group.
Based in Pyrmont, this role will see you providing high-level administrative support within the TEK group, including managing the day-to-day activities of Group General Manager TEK and General Manager Digital Engineering & Technology.
About the Role
- Manage the day-to-day activities of Group General Manager TEK and General Manager Digital Engineering & Technology
- Oversee and coordinate Group General Manager TEK and General Manager Digital Engineering & Technology diaries, which will include scheduling and calendar planning
- Monitor and respond to communications on behalf of the Group General Manager TEK and General Manager Digital Engineering & Technology
- Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers
- Develop and maintain the records management system, ensuring that information is accurate, up-to- date and stored safely
- Manage financial records such as expenses, invoices.
- Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders
- Coordinate travel (including international) and accommodation arrangements
- Provide accurate information and customer service to the client, external vendors, subcontractors, and community stakeholders.
- Exercise use of basic software, such as Microsoft applications and other systems
- Identify, modify and improve work processes where necessary
- Assist other team members with JH systems and programs
- Treat sensitive information with a high level of confidentiality
- Organise events relevant to the team within budget
- Perform all duties in accordance with John Holland policies, processes, reporting, systems and procedures
This position could suit an experienced Personal Assistant, or someone with demonstrated experience in a similar role, within an office environment, who has provided support at a senior level.
You will have a basic knowledge of accounting, data and administrative management practices and be proficient in the use of relevant software packages such as Microsoft Office Suite.
The ability to build and nurture relationships, mixed with your ability to self-manage tasks and undertake multiple deliverables concurrently will see you succeed in this role.
As part of the team, you help us deliver on our promise to transform lives.
Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.
We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.
We are committed to building a diverse workforce and strongly encourage applications from First Nations people, women, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and people who identify as LGBTI+.
What's in it for you when you join John Holland?
We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.
We offer:
Competitive remuneration with salary continuance, and salary sacrifice packaging options available.
Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.
Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.
Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.
Flexible working that works for you as we know flexibility means different things to different people. Whether it's flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.
