Team Leader, Administration/Property Services

About the roleAs the Team Leader you will report to the Macedon Ranges Local Area Commander (Inspector) and the Senior Sergeants at Gisborne and Kyneton Police Stations. You will actively participate as a senior member of the local management team, which includes the Macedon Ranges Police Service Area Manager (Inspector) and the Officers in Charge of the eight Macedon Ranges police stations (2 x 24-hour, 2 x 16-hour, and 4 x One Member Stations).You will supervise the two VPS2 personnel at Kyneton, and two VPS2 personnel at Gisborne, who undertake station administration and property management for all eight Macedon Ranges Police Station. You will also assist the Inspector and Senior Sergeants with other responsibilities as required to assist with the ongoing management of administration, governance, and projects across the Macedon Ranges.As the Team Leader you will be responsible for all supervision of the team for administration, correspondence, property, and personnel functions across the Macedon Ranges Police Service Area (PSA). The team is spread across two work locations at the Kyneton Police Station (2 x VPS2 personnel) and Gisborne Police Station (2 x VPS2 personnel).The Team Leader will report to the Local Area Commander (Inspector) and work closely with the Senior Sergeants stationed at Kyneton and Gisborne Police Stations. They will perform administration functions as well as the Team Leader role so will need to be proficient in all aspects of the role. The Team Leader will be responsible for coordinating the VPS team at both Kyneton and Gisborne to ensure equity of roles and be able to manage members from multiple work locations. The applicant will also aid in emergency management situations by providing support in IPOCs to the Local Area Commander and Senior Sergeants. The Team Leader will be expected to attend and participate in management meetings within the PSA and provide strategic support for administration functions to the Senior Sergeants.The Team Leader will be responsible for all rostering and human resource matters for their team. Part of the role is to model the values of the organisation and to be contemporary and innovative in their approach and not afraid to try new systems / processes with a continued focus upon continuous improvement and elimination of waste.As this is a new position the Team Leader will need to evaluate equity in the roles of their staff across all portfolios including but not limited to station books, administration and correspondence, property, archiving, and destruction of files. The administration team at Kyneton is responsible for the administration for the police complex and all units, including Uniform (General Duties), Crime Investigation and Highway Patrol Units, and support the Local Area Commander (Inspector), as well as supporting the Kyneton cluster police stations (Romsey, Lancefield, and Malmsbury). The administration team at Gisborne is responsible for the administration for the Gisborne Police Station and its cluster stations (Woodend, Riddell's Creek and Macedon). The Team Leader will also be responsible to ensure that any performance and integrity issues are dealt with in the first instance and strong leadership is required to ensure the team is performing at the required level and the work is equitable.Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.As the successful applicant your duties will include:

• Oversee the performance of the VPS staff across two work locations.
• Ensuring rostering and recreation leave are evenly spread across the year for the team members.
• Participate in management meetings and meetings with external customers at the direction of management as required.
• Overseeing the management of both internal and external meetings, agenda, minutes, and action items to assist the frontline management.
• Complete administration of files into and out of the station using our internal systems.
• Monitor the OIC and Fax Manager PBEA email accounts, disseminating files relating to administration and briefs, and allocating hardcopy files for the Senior Sergeants as directed.
• Oversee the functioning of the property office including destruction, forensic requests, lodging of items and storage requirements.
• Implement systems that consider the increase of work with the HWP and CIU administration.
• Manage the HR implication, OH&S responsibilities for their team and deal with any internal personality/ performance issues as per current policy.

As the successful applicant, you will have:

• A contemporary approach to their work.
• Excellent Microsoft Office application skills in One note, TEAMS, Excel, Access, Word and Outlook.
• An ability to learn and adapt to the internal police systems such as interpose, PEEC, LEAP, and Station Books, RRAp and other systems.
• A strong work ethic and a continuous improvement mindset.
• Ability to work independently and to prioritise workloads and show flexibility and the ability to switch tasks as needed.
• Professional written and verbal communications skills and be able to produce high quality written reports and presentations.
• Highly developed interpersonal skills to motivate staff to achieve their full potential.
• A strong leader who can withstand scrutiny and who will hold team members to account.

Requirements and relevant information

• One Full Time, ongoing VPS3 position available
• VPS3: $74,580 to $90,558 p.a. plus superannuation
• The usual place of work will be in the Macedon Ranges, shared equally between Gisborne and Kyneton Police Stations. However, you may be expected to work out of any location within Western Region Division 5, as required.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.

Your application must include:

• Resume
• Completed application form – attached to the job advertisement.

Applications close midnight, Tuesday, 14th May 2024.Please note: All applications will need to be submitted through one of the following platforms: Job Skills and Exchange (JSE) website or the Victorian Government careers website.Current Victorian Government Employees must apply via Jobs and Skills Exchange (JSE).Applications will not be accepted via other platforms or email.For further information on this role please contact Senior Sergeant Paul FILBEY at Gisborne Police Station on (03) 8335 7319 or via emailIf you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email or on (03) 8335 8081.About Us:Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services and our community.Find out what it is like working as a Victorian Public Servant for Victoria Police: