Trion Administrative Assistant

About Woodside Energy
We know great results come from our people feeling valued, getting the support they need to reach their full potential as well as bring their whole self to work. We also recognise that enduring, meaningful relationships with communities are fundamental to maintaining our licence to operate.
Technology and innovation are essential to our long-term sustainability. We are growing our carbon and new energy businesses using technology to reduce emissions and the carbon footprint of our products. We are working to improving energy efficiency, offset emissions, reduce emissions intensity and explore options for lower-carbon energy. Woodside led the development of the LNG industry in Australia and is applying this same pioneering spirit to solving future energy challenges.
Our global headquarters are based in Perth and our state-of-the-art campus reflects the quality of life Perth is known for - with a six Green Star rating, advanced wellness features and flexibility in how you work.
About Trion
The Trion project is an oil opportunity in Mexico and is located in the Gulf of Mexico, approximately 180km off the Mexican coastline and 30km south of the US/Mexico maritime boarder at a water depth of approximately 2,500 meters. Trion will be one of Mexico's first deep-water oil developments and is targeting FID readiness in 2023.
Trion is Woodside Energy's operated production asset within the Perdido basin in ultra Deepwater offshore Mexico with first oil targeted in late 2027 with development drilling expected in start in late 2025. Trion field's development consists of 12 producers, 10 water injectors, and 2 gas injectors tied back via subsea infrastructure to a new floating production host facility with 100,000 bopd capacity.
The selected concept for Trion is a subsea development connected to a semi-submersible FPU capable of producing and transferring 100,000 barrels of oi per day to a floating storage and offloading (FSO) vessel. Oil from the FSO is expected to be exported to the market, with excess gas transferred back via a pipeline to existing offshore gas export infrastructure.
In 2023, the project is expected to progress the necessary technical, commercial, and regulatory work streams to support FID readiness and commence execution activities if sanctioned.
An opportunity exists to be part of our project team supporting our future Mexico business, during construction, installation to offshore commissioning, start-up, and future operations.
About the Role
The Administrative Assistant position reports to the Country Manager in Mexico. The assistant role is essential for supporting the project, Country Manager and Mexico team with administrative duties and requires excellent organization, collaboration, and communication skills along with strong relationship building capabilities.
The candidate must be able to operate in a performance driven environment and within a matrix organization and shall have a good understanding of cultural diversity. The candidate shall have successfully worked with executives. Equally, the candidate shall be able to demonstrate the ability to efficiently collaborate with the team and contribute to the team culture based on trust, respect, teamwork while focusing on achieving performance excellence.
The candidate should have experience acting as Office Manager to coordinate General Services, Agenda, Travel Reservations, Transportation arrangements, etc.
Duties & Responsibilities:

• Coordination and administration support for the Country Manager, local team and team members in Houston.
• Seamless coordination of all administrative tasks.
• Provide calendar management and meeting co-ordination.
• Manage travel request and travel booking.
• Manage expense reports.
• Facilitate the induction and onboarding of new starters, floor inductions, visitors, etc.
• Provide administrative support to team as required, including assimilation of PEMEX Secondees.
• Ensure adherence to Company approved policies, procedures, code of business conduct.

Skills & Experience:

• Accountability, being able to set high goals and standards personally and with team members.
• Decisive, with a sense of urgency and ability to drive issues to closure.
• This includes a proactive, goal orientated performance mindset with the initiative to influence positively.
• Strong organizational skills and attention to detail.
• Demonstrated ability to solve problems unassisted.
• Excellent customer service skills.
• Keep confidentiality while having access to key critical business information.
• 5+ years administrative support or coordination role.
• High-level interpersonal skills, which include the ability to work collaboratively with all levels of
• the project's team.
• Experience in working in a multi-functional/project environment would be desirable.
• Proficient in the use of MS Office - Word, Outlook, PowerPoint.
• Experience dealing with complex international travel requests.
• English - Spanish bilingual.

If you think you can do this job but don't meet all the criteria, that's OK! Please apply. At Woodside, we value people with diverse experiences and backgrounds, as they provide unique perspectives that help us innovate.
Recognition & Reward:
What you can expect from us:

• Commitment to your ongoing development, including on-the-job opportunities, formal programs, coaching and mentoring
• Industry-leading 18 weeks' paid parental leave for primary carer, and maintenance of superannuation or retirement benefits at the current rate during any period of unpaid parental leave for up to 24 months (plus secondary carer leave entitlements)
• Values led culture
• Active employee community groups for gender equality, reconciliation between Indigenous and non-Indigenous Australians, and LGBTI+ staff and allies, and Neurodiversity
• Community volunteering opportunities
• Relocation assistance (if required)
• A competitive remuneration package featuring performance-based incentives and above-industry superannuation contributions

Woodside is committed to fostering an inclusive and diverse workforce culture, which is supported by our Values. Our aim is to attract, develop and retain a truly diverse and high-performing workforce.
Diversity encompasses differences in age, nationality, race, ethnicity, national origin, religious beliefs, sex, sexual orientation, intersex status, gender identity or expression, relationship status, disability, neurodiversity, cultural background, thinking styles, experience, family background, including caregiving commitments, and education. Inclusion centres on all employees creating a climate of trust and belonging, where people feel comfortable to bring their whole self to work.
We offer supportive pathways for all employees to grow and develop leadership skills. We encourage applications from Aboriginal and Torres Strait Islander people and those seeking a more flexible working environment, including part-time opportunities
Applications close at 11:59pm AWST on March 18 2024.
Click APPLY to submit your application
Please note Woodside Energy will only accept direct candidate applications. We do not accept applications from Recruitment Agencies.