Virtual Assistant And Project Coordinator (Approx. 30 Hours Per Week)

Executive Assistant/ Project Coordinator at The Jonah Group

About Us: The Jonah Group is a global industry leader, partnering with organisations worldwide to achieve breakthrough results in safety, mental health, and leadership.

Position: Executive Assistant / Project Coordinator

Location: Remote (Preference for East Coast) and occasional in-person meetings

Type: Part-time (30 hours/week)

Responsibilities

Administrative and Operational Support:

• Work closely with the Director as her right-hand person in all day-to-day activities, including diary management, travel arrangements, team coordination and client support.
• Coordinate and attend meetings, including scheduling, agenda preparation, and minute-taking.
• Create, format and Project manage internal team contributions to reports, PowerPoint presentations, and proposals for the business.
• Coordinate all aspects of domestic and international travel for the team, including flights, accommodation, and ground transportation.
• Event management of invitations and logistics of conferences, seminars, and company functions.
• Constantly seek to identify improvements in the business to streamline processes. 
• Provide general administrative support to the broader business as required.

Project Coordination:

• Assist and support all client-facing and internal special projects and initiatives.
• Provide administrative and logistical support for projects, including deliveries for new partnerships and client campaigns.
• Set up, update, and maintain project documentation.
• Coordinate communication between clients, suppliers, and internal teams.

Marketing and Sales Communications:

• Act as the first point of contact for client inquiries, responding in a timely manner and following the company sales strategy to acquire new business.
• Create several weekly posts on LinkedIn to promote new business through socials.
• Develop new marketing material, including monthly Newsletters, which are to be sent out in bulk using MailChimp.
• Add and update e-learning modules/webinars to increase client engagement through the website.
• Work closely with the marketing team to ensure client engagement is maintained and a friendly user experience on the website.
• Prepare and update all marketing material, including booklets, posters, brochures etc for each campaign.

Skills and Experience:

• 8+ years of experience in an EA or similar role, including project management, sales, and marketing.
• Exceptional organisational, time management, and communication skills.
• IT savvy, quick learner, and comfortable working autonomously 
• 'Can-do' attitude with confident interpersonal skills.
• Strong work ethic and direct communication.
• Experience in high-hazard industries (oil, gas, mining, construction) is highly regarded.
• Advanced Skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Flexibility to adapt to changing priorities and deadlines.
• Ability to work independently and as part of a team.
• Forward-thinker – identifies opportunities for improvement and innovation.

Why Join The Jonah Group?

• Work from Home: Enjoy flexibility in a challenging, fast-paced environment.
• Dynamic Environment: Join a small, dynamic team where your contributions make a real impact.
• Career Growth: Advance your career with a global industry leader.

How to Apply:
Send your resume and cover letter detailing your relevant experience to silvia.kovacs@jonahgroup.com.au