Visits and Events Team Administrator

New Zealand High Commission Canberra

Visits and Events Team Administrator

• Join the New Zealand High Commission administrative team in Canberra, Australia
• Support the High Commission and provide support for complex Visits and contribute to successful outcomes 
• Take the opportunity to oversee internal projects and wider administrative support, including ICT. 

If you have strong administrative skills and experience in executing projects, supporting high-level visits or delivering events and you are looking for an opportunity to work in support of the New Zealand Government, we want to hear from you.

About us

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and demonstrate New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

About the role 

This role is situated at the heart of the New Zealand High Commission’s operations and public facing efforts, and involves collaboration with all members of the team.  You will provide efficient, effective and proactive support across a portfolio of visits (large and small).  The role involves: liaising with High Commission staff (and various Australia and New Zealand agencies) to develop visit programmes and arrange associated meetings and appointments.  The role is responsible for oversight of all visit logistical arrangements. This includes planning events to be delivered alongside Visits and executing other small events in collaboration with others. The role also includes wider administrative support including implementation and supervision of internal projects, responsibility for ICT administration tasks to ensure our systems are secure and run smoothly as well as providing back-up support to our Executive Assistant during periods of leave.

There is an attractive salary range for this position, dependent on skills and experience.  The ideal candidate will be available to commence duties in April.  The successful applicant will be employed on local terms and conditions and must have the right to work in the Australia. The applicant must be able to obtain and maintain an appropriate New Zealand Government Security Clearance. If applicable, relocation to Canberra will be the responsibility of the applicant.

Who are we looking for?

• A strong administrator willing and able to support others, lead independent efforts, and multi-task competing priorities
• A highly organised person who demonstrates initiative and ability to manage competing demands
• A team player, self-aware, with a positive attitude who has the ability to build, maintain and leverage strong relationships
• A candidate with excellent customer service skills and a can do attitude
• A critical thinker with strong attention to detail who can anticipate issues and generate creative solutions
• A candidate who takes pride in and enjoys their work with a strong delivery focus
• An individual willing to self-reflect and seek continued growth and development
• Strong experience planning and organising medium to large events and complex visits in a government setting

Interested? 

At the New Zealand High Commission Canberra, you’ll join a team of Foreign Ministry & Trade and wider NZ Inc agency representatives, all working to advance New Zealand’s interests in Australia.  We want our people to reflect the diversity of New Zealand and the communities we represent – valuing and respecting the contributions of staff with diverse backgrounds, experiences, skills and perspectives.  We value the transferrable skills and points of view that both career and life experience bring to the table.  As an employer we are committed to a focus on leadership, talent, training and development, and flexible work options. 

If you bring an authentic view of New Zealand’s place in the world, we’d love to hear from you! Apply today with your CV and cover letter! 

Applications close midnight (AEST) on 3rd March 2024. To apply, email your CV and cover letter to ***************@mfat.govt.nz or apply via SEEK.