Workshop Administrator

At Fenix-Newhaul, we transport iron ore from our Iron Ridge mine 65kms north of Cue to Geraldton Port. This is the second highest grade ore in Australia and demands a significant price premium.

We have a strong hedging position providing a level of price protection, which provides long-term certainty for the Iron Ridge deposit and the Fenix-Newhaul team.

To facilitate our expansion plans, we are seeking a proactive and organised Administration Assistant to join our workshop team. The successful candidate will play a key role in ensuring the smooth operation of administrative functions within the workshop. This position offers an excellent opportunity for growth and development in a dynamic work environment.

PRIMARY RESPONSIBILITIES

• Time Sheet Management – responsible for accurately completing timesheets to ensure timely processing of employee payroll.
• Mex Workorders – Handling work orders, purchase orders and bookings for the maintenance and repair of equipment. This involves liaising closely with the service providers to ensure accurate scheduling, timely completion of works and accurate billing.
• Contractor Management – corresponding with preferred contracting companies to fulfill various requirements such as site access, accommodation, meals, flights and purchase order requirements.
• New starter relocation assistance – work closely with workshop management and real estate agents in relation to the relocation of new employees.
• Management of Alcolizer Equipment – Responsible for managing the wall mounted breathalyser ensuring they undergo calibration as required every (6-12 months) and maintaining accurate records for calibration services.
• Accurately record and track safety related data to support compliance efforts and ongoing safety initiatives including compiling monthly toolbox meeting minutes and adding to the action register, entering lead indicators into the safety system.
• Provide general administration support to the workshop management team
• Assist with recruitment and onboarding activities for new workshop team members 

• Previous administration experience preferably in the logistic or transport industry
• Experienced in the use of Microsoft Office Suite particularly Excel, Work and Outlook
• Familiar with using multiple ERP systems.
• Previous experience working in an evolving and fast paced environment would be advantageous

In addition to a competitive compensation package, we offer comprehensive benefits that include onsite parking and wellness facilities and access to employee assistance and wellbeing programs. 

• Onsite Wellness Hub – we care about our people in the totality of their lives, so we have a state-of-the-art Wellness Hub in the Depot providing health and wellness to our team.
• Opportunities for advancement in our growing business.
• A supportive team environment.
• Working for a solid, professional company that values its people.

Sound like you? Please click the apply button to submit your application and resume. 

Fenix-Newhaul believe in creating a diverse and inclusive workplace, which is why we are an equal opportunity employer and welcome and encourage applications from people of all backgrounds.