Accounts And Administration Assistant

Marine and Civil Maintenance is a contracting company that has become an industry leader in the repair, strengthening and protection of public and private infrastructure throughout Australia, with its head office in Gladesville, NSW.

We are seeking an Accounts and Administration Assistant to join our accounts team on a casual basis (2 days per week, 8 hours per day) working Wednesdays and Thursdays on an ongoing basis. This role job shares with an existing member of the accounts team who works 3 days per week, and reports to the Finance Manager.

The main responsibility of the role is accounts payable (approximately 80%), and the role is also responsible for raising invoices to our clients, and general administration and reception duties. Candidates must be able to demonstrate how a 2 day a week role is suitable for them e.g. you could be a parent returning to work part time, or be working part time elsewhere.

Please note WFH or visa sponsorships are not available for this role.

Accounts Payable

• Invoice processing, coding or matching to PO as necessary
• Processing expense claims
• Processing batch and ad-hoc payments
• Process new supplier setup requests
• Maintain copies of subcontractor insurances
• Supplier statement reconciliations
• Credit card statement reconciliations
• Prepare EOM AP ledger for Finance Manager with commentary

Invoicing

• Raise ad-hoc and contract invoices

General

• Monitor accounts inbox and ensure all correspondence is actioned and filed timeously
• Answer phone calls to the Gladesville office
• Order and stocktake uniforms
• General office admin (organise stationery, empty dishwasher, collect mail etc)

• Prior experience in accounts payable (12+ months) in a medium to high invoice volume environment 
• Basic to intermediate Excel skills
• Strong attention to detail
• Positive and professional attitude
• Clear communication skills

• Qualified in bookkeeping or accounting
• Experience in construction industry
• Experience using Jobpac accounting system

• $30 per hour + superannuation (inclusive of casual loading, no leave entitlements)
• Friendly and positive small office culture

If you would like to apply, please submit your application through the SEEK website only. Please also note we do not require assistance from agencies for this role.