AddressAbout the role
My Pathway Facility Services are currently seeking a highly motivated and professional individual to join the Finance team based in our Banyo office. The purpose of this role is to contribute to the achievement of the organisational goals and objectives and deliver a high standard of service to our clients.
Responsibilities will include:
Financial Management
- Manage all aspects of Accounts Receivable.
- Reconcile all balance sheet accounts quarterly in line with generally accepted accounting principles.
- Interpretation and understanding of all Contracts and assist in the ensuring of controls.
- Creating & maintaining Contracts on the system with appropriate filing of all documents under Site binder.
- Amending / Terminating Contracts on the system basis Contract Notification Form received from Operations & appropriate filing of these documents.
- Compile and update budget figures in the Contract Management System
- Update/ enter to the system the Site Labour Budgets.
- Delegated Functions in the EOM Process:
- Work closely with the Finance Manager to provide End of Month financial reports.
- Follow up internally with the Operations & Administration teams on any missing information pertaining to EOM,
- Accrue all Revenue & Expenses not recorded for the period,
- All Payroll journals for the month including allocation for Payroll tax.
- Site allocation Journals for the month, Uniforms, IT equipment’s etc.
- Oversee data entry accuracy.
Leadership & Management
- Learn the core finance roles & have the ability to fill any role within the finance team.
- Coach and develop Admin & Finance team members.
- Assist in Developing processes and systems to ensure they are in accordance with operational and compliance needs.
Business Strategy & Performance
- Work towards streamlining processes with an aim to improving efficiency, utilisation and productivity of resources.
- Develop Promapp and instructions for all Admin & Finance functions.
- Clean up financial debtor data to enable monthly Statement of Outstandings to Clients.
- Take the lead in managing the Debt Collection procedure & strategy to ensure outstanding invoices are paid when due.
Quality & Risk Management
- Assist in regular audit processes.
- Liaise with Clients and Operations team on Invoicing requirements & Purchase Orders from Clients for jobs that are complete. Reporting on operations matters to the Finance Manager
- Review any Open Work bills for the period and update the status of the Job.
- Process all Client Invoices for both Contract & Additional works.
- Process all Credit Notes for clients basis confirmation received from Operations Manager.
- Assist in the Yearly Price Increase process for Clients based on the Fair Works Commission percentage received.
Reporting
- Provide Fortnightly Pay reports to Management.
- Upload weekly Aged Debtors report to SharePoint, highlight actions taken towards aged debts.
- Report delinquent debtors and advise course of action with reasoning.
- Provide ad-hoc reports on Finance and systems as requested.
What you’ll need to be considered
- 5+ years’ experience in similar role.
- Ability to understand BAS, Payroll tax and other statutory reporting.
- Ability to acquire knowledge and develop company processes, contracts and policies both internally and externally.
- A solid understanding of financial statistics and accounting principles.
- Experience in supervising & mentoring members of the Finance Team
- A degree in Finance, Accounting or Economics – preferred
- Previous experience with Cleaning/Facilities Services Industry is preferred.
- Previous experience with TemplaCMS or an ability learn new systems is desirable
Skills & Knowledge
- Display clear, professional communication skills, including written and verbal
- Strong grammar and spelling skills
- Must be details and deliverables orientated.
- Superior standard of interpersonal skills
- Clear diction
- Thorough attention to detail
Client Service Skills
- Strong clients focus and an understanding of and commitment to client relationship.
- Ability to talk and relate to clients in a friendly and professional manner.
General
- Commitment to the MPFS team
- Flexible and willing to assist others.
- Proactive approach and initiative – must be a self-starter, motivated to complete tasks within deadlines.
- Ability to work effectively, prioritise and work under pressure without supervision.
- Ability to show initiative and offer suggestions and alternatives.
- Ability to problem solve.
- Desire to provide friendly service.
- Personal effectiveness.
- Responsible and reliable.
- Professional presentation and attire.
Time Management
- Effective time management and consistent high quality service delivery in a busy and complex environment.
- Demonstrated ability to plan and co-ordinate workload and be able to meet competing deadlines.
- High level of organisational skills.
About the company
My Pathway Facility Services provides end-to-end facility services which are tailored to support their clients’ reputation and business goals, Connecting clients to quality cleaning, security, and facility services.
My Pathway Facility Services has a 35-year history of providing quality cleaning, security, hygiene, pest control, landscaping, waste, and other facility services. We operate multiple portfolios across 450 sites including shopping centres, airports, schools and offices.
Our experienced team is dedicated to designing solutions that give clients confidence their property is clean, safe and well cared for.
My Pathway Facility Services is part of the My Pathway Group which is a social and economic development organisation delivering services from the Torres Strait to Tasmania. We have grown from small beginnings in 2007 to employ 950 staff nationally who develop people, connect them to opportunities and help communities to grow.
Some of the benefits of working for My Pathway include
At My Pathway we’re invested in people and support a culture that is based on the values of respect, accountability, collaboration, empowerment, innovation, and communication.
We believe there is strength in diversity and embrace the geographic, social and cultural diversity experienced in our business with the focus on developing, connecting and helping others to grow.
Our key benefits:
- Professional development opportunities
- Employee assistance program
- Workplace health and wellbeing initiatives
As part of our recruitment process you will be required to consent to a National Criminal History Check.
To apply for this career opportunity please click apply via Seek and attach a copy of your resume and cover letter. Applications close Wednesday, 29 May 2024, however we reserve the right to close the position earlier than stated.
Aboriginal and Torres Strait Islander persons are encouraged to apply.
