Admin Manager

Heat Exchangers WA (HEWA) is one of Australia’s largest and leading suppliers and service centres for heat exchange equipment, specialising in plate heat exchangers and cooling towers with a purpose-built facility in Perth, Western Australia. HEWA is undertaking an expansion of business and is seeking a highly dedicated Admin Manager/Executive Assistant to join the team.

The Admin Manager plays a crucial role in supporting the administrative and managerial functions of the company. Reporting directly to the Financial Manager, the Admin Manager oversees a wide range of tasks and responsibilities aimed at ensuring smooth operations and efficient support to the Management Team and various departments within the organisation. 

The key duties and responsibilities include:

• Perform various administrative tasks including attending management and strata meetings, taking minutes, overseeing office projects, lead and support the Admin Team including providing coverage during absences to maintain continuity in administrative operations, and ensuring seamless workflow.
• Act as an assistant to the Management Team supporting Managing Director, Chief Executive Officer, General Manager and Operation Manager/Supervisor, managing calendars, and handling ad-hoc tasks as required.
• Act as a Personal Assistant to the Managing Director, facilitating appointments, travel bookings, event registrations, and managing various personal matters.
• Manage human resources-related tasks such as contract drafting, policy management, HR & payroll related correspondence, and liaison with the third-party HR consultancy firms.
• Handle migration-related tasks including liaising with migration agents and preparing necessary documents for visa sponsorship projects.
• Assist in marketing tasks, collaborating on design/promotional materials with Marketing department, obtaining quotations, placing orders, and managing marketing materials.
• Supervise and manage the cleaning contractor, ensuring proper cleaning arrangements, maintaining, and managing cleaning supplies.
• Administer the company's key cabinet, including managing and maintaining company keys and coordinating with locksmiths when necessary.
• Manage phone systems including liaising with the third-party contractors, updating contact directories, and overseeing existing projects such as virtual reception or Interactive Voice Recording (IVR).
• Oversee mobile device management including setting up work phone, allocation, troubleshooting, and organise repairs.
• Handle IT and MYOB associated tasks including setting up laptops, troubleshooting, contacting IT and MYOB support, monitoring support tickets, and managing software updates.
• Manage CCTV/security alarm systems, office printers, and organise office maintenance and repairs including air conditioning services. 
• Fulfill other duties as required by management and other department personnel.

Experience:

• Minimum 5 years of experience in an Administration and Support or similar role.
• Basic knowledge of IT or relevant experience is preferable. 

Skills & Competencies:

• Customer service focused.
• Excellent communication skills (written and verbal).
• Strong attention to detail.
• Commercial acumen.
• Team player with effective time management and organisational skills.
• Intermediate level computing skills.
• Problem-solving abilities.
• Strong interpersonal skills.

Personal Attributes:

• Mature and well-presented.
• Self-motivated with a 'can do' attitude.
• Goal-oriented and results-focused.
• Ability to work autonomously and under pressure.
• Professional and confident demeanour.
• Positive approach to change.
• Belief in company core values “The Client, Ethical Behaviour, Family, Team Work”
• Belief in company motto “Service is our Passion”

This job description outlines the primary responsibilities and requirements for the Admin Manager role, which may evolve to meet the overall objectives of the company. The Admin Manager is expected to perform other job-related tasks as required by management and as necessitated by business development.

Remuneration Package:

A competitive remuneration package will be negotiated with the successful candidate, including a solid base salary and superannuation.

If you are passionate about providing exceptional office support, and have a strong background in Administration and IT, and you thrive in an environment that foster growth and supportive work culture, then we encourage you to apply for this exciting opportunity. Come aboard HEWA and become an integral part of our mission to deliver unparalleled quality and exceptional service to our valued customers.

 How To Apply

Please submit your Cover letter and Resume through Seek or email *****@hewa.com.au!