AddressAbout the business
HEH Civil is a growing company providing a diverse range of civil construction services to local councils and state government clients in Far North Queensland and South East Queensland. HEH is currently looking for a Admin Officer Workshop to join our team in Mareeba /Cairns FNQ to assist us through our growth.
The Administration Officer is to perform administration functions and support the Workshop Manager, Financial Manager, Financial Officer & other Managers as Required. Duties in order of priority.
- Pre-start checks & Follow ups / Monitor vehicles/machinery for servicing intervals
- Weekly report on machinery repairs & maintenance to all Project Managers & Supervisors
- Workbench: New Equipment Records / Upvise maintenance
- Workbench: Entering workshop timesheets each Wednesday morning for weekly pay run.
- My CAT / VisionLink check Cat Reports on machinery Parts ordering where necessary / UD & Komatsu monitoring & utilization
- Creation and upkeep of small plant and tool register – Monthly site Visits
- Upkeep of oil and grease logs
- HSEQ Inspections – Mareeba Workshop
- Monitor & arrange Qld transport vehicle inspections
- Test & Tag / Workshop & Sites 3 monthly
General Duties as required:
- General filing
- Reception / phone duties
- Workshop invoice and purchase order reconciliation (Workbench)
- Fuel docket reconciliation / Monthly (Workbench)
- Workshop checklist / Job cards Enter into Upvise & file
- Assist in Accounts – collating invoices and supporting paperwork,
- Other Administrative duties as directed by the Managers
- Assist Workshop Manager in prioritising Works to be done on machinery/vehicles
- Assist Workshop Manager in Workshop Management Processes
- Maintain Safety Registers, update when required
Responsibilities shared by all employees:
- Promote HEH’s commitment to Quality, Safety and Environment and comply with HEH’s IM System.
- Maintain a professional and tidy appearance to all employees, clients and associates. The company reputation and image in the community is very important in the successful operation of the business and must be upheld always.
- When using a company vehicle, comply with vehicle procedure, a current driver’s licence must be maintained during your employment and all incidents, near misses and NCRs are to be reported.
Key Performance Indicators (KPI)
- Provide administrative support to the Workshop Manager
- Prestart forms checked daily and reported on weekly
- Tools registers are kept up to date and Site Audits conducted monthly
Qualifications and Education Requirements
Minimum Requirements for a person to be appointed to the role of Administration Assistant are;
- Queensland Drivers Licence
- White / Blue Card
- HEH Company Induction and internal training
