Administration Assistant

Trinity Adventure Projects is seeking a flexible, highly organised and enthusiastic individual to join our team. We are encouraging applicants with significant executive and administration experience to apply for this position.

The Administration Assistant key responsibilities are: 

• Provide support and advice to the Director on administrative and operational issues as well as in relation to preparation of reports, briefs, memos, submissions, and executive correspondence,
• Maintain the Director's diary, including the organisation of meetings, appointments, conferences/seminars, accommodation and travel arrangements and screen and redirect enquiries to appropriate areas,
• Follow guidelines in relation to maintaining vehicle, building and equipment in line with departmental procedures and policies to facilitate the effective functioning.
• Develop, implement, maintain, and manage effective administrative systems, including systems relating to asset management, financial, human and physical resources, performance reporting and business processes, 
• Provide timely, high-quality advice and support to the Director in relation to a range of administrative tasks and activities,
• Process orders and claims for payment, filing, record keeping, and collation of data and information specific to workgroup requirements,
• Provide quality services and demonstrate proficient knowledge of Microsoft Office (Word, Excel spreadsheets and accurate data input & PowerPoint presentations),
• Liaise with clients, members of the public, other Government Departments, and staff in relation to inquiries relevant to Trinity Adventure Projects,
• Actively participate in and contribute to the good governance,
• Provide information to internal and external clients regarding office services and procedures to promote quality customer service through reception (telephone and counter enquiries), email and other forums,
• Develop and maintain professional and collaborative relationships and communicate with internal and external stakeholders to achieve positive outcomes,
• Prioritize and coordinate activities in a team environment to meet deadlines, and to be flexible in a changing work environment,
• Performs ad hoc duties consistent with the responsibilities of the role as directed by the line manager.