Administration Assistant

The Company 

EIG Australia is a Western Australian privately owned and operated company. We specialise in Electrical, Mechanical and Hydrocarbon design, construction, installation, and consulting. Our business is growing rapidly and are looking for a new team member to join us. We pride ourselves in living by our values of honesty & integrity, accountability & safety, and innovation & prosperity. 

The Opportunity  

We have an exciting opportunity for an Administration Assistant at our Canning Vale office in a part-time job share position or full time. Reporting directly to the Finance and Administration Manager, in conjunction with other administration and finance team members, you will be responsible for a variety of tasks. 

The Role 

• Act as front of house, answering calls and greeting clients with a friendly, personable demeanour.  
• Monitor and maintain stationery and office supplies. 
• General office administration duties. 
• Manage new supplier account applications. 
• Assist with client/supplier queries.  
• Assist with mobilisations when required – previous experience preferred, however not necessary. 
• Management of employee uniforms. 
• Employee inductions and onboarding.  
• Liaise with Department of Training & Workforce Development to onboard new Apprentices.  
• Manage insurance claims and related enquiries. 
• Maintain insurance policies and liaise with providers for annual renewals. 
• Coordinate purchase orders submission and processing. 
• Support Estimator with pre-qualification questionnaires. 
• Assist in meetings as required with refreshments and note taking. 
• Assist Project Managers and Directors with administrative duties.  

The Candidate 

• Excellent communications skills with the ability to effectively connect with staff, suppliers, and clients.  
• Have an eye for detail and delivering high quality work. Follow-up and follow-through are key. 
• Be appropriately presentable for front of house liaison. 
• Minimum 3 years Office Administration experience. 
• Intermediate level skills with MS Excel, Word and Outlook and other MS applications. 
• Demonstrated experience in SIMPRO would be advantageous.  
• Permanent residency or Australian Citizenship required. 

The Offer 

The successful candidate will be rewarded with a competitive salary, a permanent full-time position, with a rapidly expanding and growing company, and a great work culture. Due to our rapid growth, the role has the potential to develop and grow and would suit someone with an eye to the future.