Administration Assistant – Assets Team

About the role
This is a permanent, full-time, Monday to Friday 9.00 am to 5.00 pm position working 35 hours per week. This position is located at the Bomaderry Works Depot.

Duties
Reporting directly to the Roads Asset Manager, the focus of this position is to:

• Provide secretarial and administrative support services to the Manager and Team to assist in the efficient day-to-day running of the Unit. 
• Answer incoming phone calls and action where possible or promptly refer to appropriate persons to facilitate effective communications.
• Ensure verbal and written information provided to the customer is correct, factual, timely and in accordance with Council’s Policies.
• Provide support to Assets Team staff in administering contract works.
• General typing for Assets Team.
• Assist in the preparation of reports, correspondence, and other documents for the purpose of Council business.

Skills & Experience
To be successful in the position, you will be/ possess:

• Secretarial or Office Administration qualifications, School Certificate or equivalent and/or at least 3 years relevant work experience.
• Class C Driver’s Licence.
• Ability to consult, share information and work collaboratively.
• Ability to demonstrate customer service values.
• Demonstrated effective time management and prioritisation skills with the ability to balance competing workloads and deliver within deadlines.
• Demonstrated ability to provide secretarial and high level administrative support.
• Demonstrated ability to use MS Word  general correspondence, MS Excel to enter data and MS Outlook to manage electronic diaries, e-mails etc verifiable with a skills test administered by Council.
• High level computer literacy & keyboard skills.
• Sound problem solving skills.
• Demonstrated ability to work unsupervised;
• High level oral and written communication skills.
• Ability to deal with information confidentially.
• Proof of Australian residency or citizenship, or authority to work in Australia (visa)

About Shoalhaven City Council
Shoalhaven City Council is a dynamic organisation serving a large and diverse community; limitless opportunity exists for an exciting and rewarding career. The Shoalhaven is located just 2 hours from Sydney and 2.5 hours from Canberra. The Shoalhaven is home to 104,000 people and comprises of 49 unique towns and villages. It is a place of great natural beauty and offers an enviable lifestyle and positive work-life balance.

Benefits
We are committed to creating a positive culture and strong team environment, and offer a range of benefits:

• Generous Leave Entitlements
• Long Service Leave After 5 Years
• 9 Day Fortnight for Outdoor Staff
• Flexitime for Indoor Staff
• Remote Working Arrangements
• Fitness Passport
• Novated Lease Arrangements
• Discounted Private Health Insurance
• Training and Development Programs

How to Apply
You will be required to submit an online application by attaching your resume (please ensure you submit in Word or PDF format) and respond to questions regarding general information about you.

In addition, you will be required to demonstrate how you satisfy the requirements of the position by answering the below questions relevant to the essential criteria as outlined in the job advertisement.

For more information on the application process, please visit how to apply on Councils website.

1. At Shoalhaven City Council our corporate core values are: Collaboration, Adaptability, Integrity and Respect. Please choose one value and advise how you have enacted this value in a professional setting.
2. Please list the relevant qualifications and experience you hold.
3. What experience do you have preparing formal documentation? i.e. letters, reports etc
4. Why do you want to work at Shoalhaven City Council?

Contact:  David Paisley-Topp – Road Assets Manager – 02 4429 3***

Applications Close: Sunday, 24 March 2024 (at Midnight)

Shoalhaven City Council is an equal opportunity employer committed to embracing diversity and inclusion, and encourages applications from people of all ages, abilities, and backgrounds.

When your application has been submitted completely, you will receive a confirmation email.