Administration Assistant - Information Technology & Services

Position: Administration Assistant - Information Technology & Services
Salary Range: $68,513- $76,611 per annum pending experience
Tenure: Full Time, Permanent
Commencing Date: 5 April 2024
Closing Date: Monday, 1 April, 2024

Townsville Catholic Education Office supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the South, North to Ingham and Halifax, South-West to Winton, and West to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island.

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. 

Townsville Catholic Education Office is currently seeking anAdministration Assistant - Information Technology & Services to commence as soon as practicable.  This position is a Full Time, Permanent position.

About the role

The Administration Assistant provides administrative assistance to facilitate effective service delivery within the Information Technology & Services (ITS) team.

Working in the ITS team, as a member of the Resource Coordination team, the Administration Assistant runs and coordinates the day-to-day administrative tasks in ITS.

The Administration Assistant reports directly to the Senior Manager, Information Technology and Services as part of the Resource Coordination Team.

Key Accountabilities

• Provide high level administrative support to the Senior Manager, Information Technology & Services
• Coordinate requests for information and documentation and act as first point of contact for general inquiries
• Effective customer-focused service within a confidential working environment
• Well-developed written and oral communication skills with the ability to interact and negotiate with a broad range of stakeholders and members of the public and the parish
• Proficiency utilising information systems such as G Suite and the ability to rapidly acquire demonstrated proficiency in the application of other information systems
• Ability to work as a team member with a high level of autonomy to manage daily workloads across ITS Teams and to contribute towards achieving the goals of TCE
• Manage electronic diaries, including scheduling, negotiating appointments and meetings by liaising with TCEO, schools, and other parties in scheduling of appointments
• In consultation with the Senior Manager, Information Technology & Services coordinate professional development including the coordination of travel, accommodation, venue, catering and presenter bookings
• Coordinate fleet vehicle compliance and servicing requirements for the ITS team
• Complete purchase orders through the TCEO Tech One platform
• Provide timely and professional communication with internal & external parties including TCE Directorates, schools, venues, and other stakeholders
• Coordinate, maintain and store records (both electronic and hardcopy) in an accurate, timely, confidential manner, and produce reports from the electronic data as required
• Maintain a focus on quality systems and documents by reviewing, uploading new and revised documents to TCE Systems
• Secretariat support to ITS Committees and other Committees as reasonably instructed
• Liaise as necessary with other internal stakeholders within Townsville Catholic Education (TCE)
• Support the ITS team with generalist and administrative tasks including, but not limited to:
  • Preparation of internal reports and administrative support in preparing presentations
  • Assist other lead staff in ITS occasionally as required, when agreed by the Director.
• Contribute to the continuous improvement of Information Technology and services, and administrative capability within the organisation.
• Other duties as directed.

Mandatory Criteria

• Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government or current registration with Queensland College of Teachers
• Current Driver’s Licence
• Ability to travel from time to time within the Catholic Diocese of Townsville
• Ability to perform the physical requirements of the role in a safe manner

Desirable Criteria

• Relevant qualification would be well regarded
• Relevant industry experience in the education sector.

What we offer
 

• Competitive Salary
• Modern facilities and equipment
• Superannuation up to 12.75% employer contribution (in a  co-contribution arrangement)
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ Paid Parental Leave
• Deferred Salary Scheme
• Access to corporate health schemes
• Induction and Professional Development opportunities
• Wellbeing programs.

How to apply

Click on the link to apply via the Careers page.