Administration Assist

We are a facade cleaning and maintenance company, helping many high-rise buildings in southeast QLD and northern NSW. As we grow, we seek a proactive and organised team member to enhance the administration side of the business. 

Your role will include a variety of responsibilities that keep our business running efficiently:

Administrative Support: 

• Handling phone calls & responding to emails
• Running Errands
• Assisting Founder where required
• Attend meetings and take minutes
• Scheduling warehouse maintenance
• Assisting other office staff with various tasks
• Office management and organisation
• Manage Inventory of office supplies, training materials, First Aid and other resources. 
• Regularly managing Company agreements, car insurance & subscriptions
• Researching products and solutions and always looking for ways to improve processes

Documentation, Filing and Record keeping: 

• Maintain organised filing systems for various documents, insurances and contracts. 
• Regularly monitoring Team licences, qualifications and insurance are up to date both within the company filing systems and via 3rd party company portals. 
• Regularly monitoring First Aid kits with the Site supervisors to ensure they are up to date and stocked. 
• Updating Company registers and spreadsheets.
• Data entry into Company software.
• Maintaining Company Documents & Policies including drafting, proofreading & creating new forms & policies.

To be successful in this position, you will need:

• Previous experience in administrative roles.
• Exceptional organisational skills and find enjoyment in putting order into things. 
• You can work alone or within a team and manage your time efficiently. 
• Excellent written and spoken communication skills, including telephone manners.
• Proficiency in Gmail, Microsoft Office (Word, Excel), and Google Docs/Sheets.
• Ability to multitask and handle various responsibilities simultaneously. 
• Open to change and looking always to improve. 
• Drivers Licence

Other skills that would be beneficial:

• Experience in Xero, Hubdoc & bookkeeping
• Experience in HR-related tasks
• Experience working for a ISO accredited company

You will be working for a company that puts its team first and really wants everyone to succeed. You will have freedom in your work without being micromanaged. 

We are a growing business, so everything isn’t perfect, but we are always trying to do great work and improve. 

We will provide full in-house training for the position and on our current company processes. However, you will need to be a highly determined person who efficiently and effectively completes their tasks on time and as directed. 

The role will start out as a casual position but, for the right person, will lead to a part/ full-time work.