AddressRole Summary
Racing Queensland has an exciting opportunity for an Administrative Assistant to provide effective administration support to the Veterinary Services & Animal Welfare (VS&AW) team.
The Opportunity
The Administration Assistant will work collaboratively with the VS&AW team to provide support and administration to deliver a full range of high-quality services to Racing Queensland (RQ).
Reporting to the Executive General Manager Veterinary Services and Animal Welfare the key accountabilities are to ensure timely and accurate execution of all administrative duties, superior attention to detail and confidentiality of sensitive information to deliver agreed outcomes in accordance with RQ's strategic objectives. This includes routine and transactional administration support such as fielding business unit enquiries, filing, data cleansing/record management, preparation and distribution of basic documents, data entry, scheduling meetings and other general administration duties as required by the VS&AW team.
What we expect from you
- You're comfortable in a fast-paced environment and always excited to rise to the challenge.
- Basic to intermediate skills in Microsoft Office suite of products, i.e., Outlook, Word, Excel and PowerPoint
- Experience and/or ability to provide administration support with limited supervision.
- Friendly and professional interpersonal skills and a customer-focused approach able to work with a broad range of people from varying backgrounds.
- Strong written and verbal communication skills.
- Ability to take ownership for own behaviour and work autonomously as well as being a team player to consistently meet performance expectations.
- Proactive and able to show initiative within a team environment.
What you can expect from us
- Work for a diverse and dynamic multi-code sports organisation where no two days are alike.
- Make a real impact on the industry, the communities it serves, and the great state of Queensland.
- Unlock significant development and career progression opportunities within a tri-code Principal Racing Authority.
- Contribute to a warm and inclusive workplace that values diverse perspectives and welcomes contributions from every corner of the business.
What you will do, day to day
- Manage and coordinate the day-to-day administrative requirements of the VS&AW department, including calendar management, travel arrangements, accommodation, transport, expense claim reimbursements and credit card reconciliations.
- Assist with the development and communication of high-quality information and advice, including letters, communication, presentations, meeting minutes, workshop information and ad hoc reports, as required.
- Process all invoices for the VS&AW department in NetSuite and liaise with RQ's Finance and Procurement teams, as required.
- Ensure all duties are conducted in accordance with RQ and VS&AW procedures and guidelines, and maintain effective records, governance standards and control measures.
- Build effective working relationships with internal and external stakeholders and monitor and communicate stakeholder feedback to the EGM VS&AW.
This is a fast-paced, dynamic environment where your resilience and ability to think on your feet will be key factors to your success. With your results-driven attitude and forward-thinking style, you will build trust and credibility with all stakeholder groups through superior interpersonal skills.
This role affords the scope to realise the significant professional uplift of working for a tri-code Principal Racing Authority. We recruit values-aligned people into Racing Queensland who lead by example and thrive on delivering results in a high performance culture.
The Organisation: Racing Queensland
Racing Queensland (RQ) is a statutory body whose primary purpose is to promote, enhance and provide a platform to service the industry across three codes of racing: Thoroughbred, Greyhound and Harness.
RQ's vision is to connect people through the thrill of racing, and its mission is to be Queensland's number #1 sport.
Benefits and Perks
We have generous employee benefits such as EAP, an innovative reward and recognition program offering perks and discounts and best practice HR policies offering flexible working arrangements, paid parental leave, talent management and performance development. We also provide annual flu vaccinations, weekly fruit deliveries, corporate massages, and access to an on-site gym as we value your health and well-being.
RQ values inclusivity and promotes a workplace that actively seeks to welcome contributions from all people.
We recognise, respect and value First Nations people and cultures. We are progressing self-determination by recognising the rights and interests of First Nations people. We are investing in a culturally connected and agile organisation, with the skills and experience we need to support better outcomes for First Nations people. We are taking action in fundamental areas like employment and procurement, and by building strong and sustainable partnerships with First Nations organisations and communities. We are focused on working with First Nations people to improve service design and delivery, knowing that this will deliver better outcomes for all of Queensland.
We encourage people of all abilities, Aboriginal and Torres Strait Islanders, diverse cultures and backgrounds, LGBTIQ+ identities, and all age groups and genders to apply.
How to apply
To be considered for this exciting opportunity click 'APPLY" now to submit your:
- Covering letter outlining your experience
- Current resume
To view a position description please visit our website https://www.racingqueensland.com.au/careers-training/careers/current-vacancies
If you have any questions about the position, please email People and Performance:
Applications close 5pm on 23rd June 2024
Please note the following conditions apply:
- May be required to work on weekends and extended hours when reasonably required.
- May be required to undergo a criminal history check.
- Must have the right to work in Australia.
- Understanding/passion/willingness to learn about the sport of racing and nuances associated with the industry
