AddressWe are seeking a energetic, highly organised and business-minded individual to work within our Human Resources Team in the role of Administration Coordinator based at Seven Hills.
About The Role
Reporting to the Group Human Resources Manager, this challenging and rewarding role will see you perform the following duties, including but not limited to:
- Conference planning including sourcing venues, negotiating with vendors, providing costings and options for consideration to the Executive and assisting with the catering and setup arrangements of the conferences and other conference requirements
- Completing travel bookings including flights, accommodation and associated arrangements
- Reception duties for the Group Head Office including managing calls, setting up the boardroom for meetings, meeting and greeting visitors and other required support
- Provide support to the Group Human Resources Manager and support the Directors as required.
- General office administration tasks including mail, booking couriers, ensuring the boardroom and kitchen is kept tidy and maintained, stationary orders and ensuring stock is always on hand, business card orders, arranging catering for events, processing creditor invoices for payment, producing reports as required and various other administration tasks
- Completing letters of offer, contract variations, casual conversions correspondence and other associated HR and employment documentation
- Administer the staff Gift and Reward Cards, Service Awards programs, Perkbox Reward and Recognition administration of users,
- New Employee Packs distribution and stock management and assisting with onboarding of new employees where required
- Ensuring compliance to Police Checks completion as part of onboarding and ongoing renewal completion compliance
- Action and assist with HR Service Desk ticket requests and HR emails
- Act as a back up to the Payroll team to assist with payroll related and other associated tasks where required
- Provide support to the Finance Director in maintenance of property documentation, ASIC registrations and other nominated tasks
This is a varied role and it is unlikely two days will be the same. It will give the right person the opportunity to own the role and make it their own. You will be working with some great people and supported by an established team that has extensive industry experience.
You will also take initiative and work on an array of projects as directed by the Group Human Resources Manager.
About you
- Enthusiastic and willing to learn
- Have a minimum 2-4 years’ administration experience
- Have a car licence and own transport
- Passionate about Human Resources and delivering high quality service and support
- Excellent communication and interpersonal skills
- Excellent time management and organisational skills
- Ability to prioritise, meet deadlines and have a high attention to detail
- Excellent computer skills (Word, Excel, Powerpoint),
- Ability to handle confidential information in a sensitive manner
- Demonstrated ability to manage multiple and competing priorities in a busy, fast paced environment
What’s in it for you?
This is a great opportunity for someone who is looking to grow in a role and take their career to the next level.
In return, we offer:
- A competitive salary and superannuation.
- The opportunity of career advancement through mentoring and our learning and development program
- The opportunity to work with a great team in a dynamic fast paced environment
- A fantastic employee reward and recognition program, as well as market leading/generous employee benefits including a free Perkbox membership, company paid personal development, access to our confidential EAP wellness program, discount financial products, novated lease salary sacrifice and much more.
About Grace Group
The Grace Group comprises of the Grace Removals, Grace Information Management; Grace Workplace Solutions, Grace Corporate Services, Grace Fine Art and Smartbox Self-Storage. We are leaders in the removals, storage and information management sector, and are considered Australasia’s largest independently owned company in our field. With over 60 branches across Australia and New Zealand, and an extensive global partner network, we have a reputation for quality and service excellence.
Our Commitment to Diversity and Inclusion
At Grace we believe in inclusion, we welcome diversity and we are committed to equality. As a company we strive constantly to meet the needs of the corporations and customers we serve. We believe that by embracing a culture of inclusion we become a better place to work and a better company and service partner. We are particularly proud of our Indigenous Participation Plan and welcome applications for employment by people of Aboriginal and Torres Strait Islander descent. We are on a journey, we learn daily, always look to improve and will remain committed to building the best workplace culture we can, so regardless of ethnicity, gender, sexual orientation or disability we encourage you to apply and join us on that journey.
No agencies please. If we feel the need to use an agency, we will be in touch with one.
