Administration Manager

Are you a highly skilled, hands on operator with exceptional organizational abilities?     

Are you a proactive troubleshooter and a technology wizard?                                                                                

Are you passionate about leveraging cutting edge softwares to streamline operations and drive efficiency?

We are looking for an elite Administration Manager to work closely with the General and Operations Manager while supporting the administration team.

About Us:
At Alkimos Plumbing and Gas, we're a rapidly expanding plumbing company committed to delivering top-quality plumbing and gas maintenance services in the Northern Suburbs. Our team shares a passion for teamwork, exceptional customer service, cost efficiency, and continuous business development.

Key Responsibilities:

As an Administration Manager, your role is multifaceted and integral to our operations. You will be responsible for:

• Administrative Management:
  • Overseeing and coordinating all administrative tasks to ensure the smooth operation of our office.
  • Enabling your colleagues to perform at their best and achieve their goals through effective administrative support.
• Record Keeping & Document Control:
  • Maintaining accurate records of all business activities.
  • Managing the secure storage and retrieval of business documents, ensuring important information is always accessible.
  • Providing accountability in business operations and helping the business function effectively while maintaining institutional memory.
• Expense Management:
  • Overseeing and controlling administrative expenses as a financial steward.
  • Leveraging your expertise to optimize resource usage, contribute to the company's profitability, and assure stakeholders of fiscal responsibility.
• Policy Implementation:
  • Implementing and monitoring adherence to company policies to foster a respectful, ethical, and harmonious work environment.
  • Ensuring everyone understands and follows the rules.
• HR Management:
  • Handling HR tasks, including recruitment, payroll, and benefits, acting as a caretaker and bridge.
  • Ensuring the well-being of the team while connecting the organization's mission with its most valuable asset: the people.
• Office Management:
  • Overseeing office maintenance and supplies, serving as a provider and nurturer.
  • Collaborating with administrative suppliers to ensure the company has the necessary resources for efficient operations.
  • Creating a conducive work environment that supports productivity, collaboration, and overall team well-being.
• Meeting Management:
  • Organizing and managing business meetings, acting as a timekeeper and planner.
  • Utilizing your skills to facilitate focused and productive discussions, enabling teams to make progress and keep projects moving forward.
• Customer Support:
  • Assisting in providing customer support and queries  as a company ambassador.
  • Playing a significant role in shaping the customer's experience, driving customer satisfaction, and building long-term relationships.
• Process Improvement:
  • Innovating and problem-solving to implement efficient administrative processes.
  • Leading efforts that can lead to greater productivity, cost savings, and a smoother, more enjoyable work environment for everyone.
• Staff Coordination:
•  Providing support to scheduling team
  •  Coordinating administrative staff tasks, acting as a conductor leading an orchestra.
  • Ensuring everyone knows their part, which is essential for harmony and efficiency within the team.
• Training:
  • Providing training to administrative staff, serving as a mentor.
  • Contributing to personal development, skill enhancement, and building a more capable and confident team.

Qualifications and Requirements:

• Proven experience in administration or office management.
• Strong organizational and leadership skills.
• Excellent communication and problem-solving abilities.
• Proficiency in office software (e.g, google drive, xero).
• Knowledge of plumbing and gas maintenance is a plus.

Benefits:

• Competitive weekly pay.
• Be a valued member of our exceptional, passionate team.
• Opportunities for professional growth and development, fostering achievement.
• Enjoy a paid day off for your birthday to celebrate your special day.
• Engage in quarterly team-building social events, promoting a sense of community and camaraderie.

If you are passionate about our values, dedicated to professionalism, and thrive in a dynamic team environment, we invite you to consider joining our Alkimos Plumbing and Gas family as an Administration Manager. Apply now to help us continue our journey of excellence and growth.