Administration Manager (Parental Cover)

Shaping the future of real estate for a better world.

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this job involves: 

JLL is looking for a Administration Manager to join our team at Phoenix Shopping Centre for parental leave cover from February until December 2024. This is a full-time position with standard hours of 8:30-5PM. You will be responsible for lease administration, including setting up leases, invoices, arrears, cash flow management, financial report management, forecasting and budgets. 

You will take responsibility in managing the financial and administration processes for Phoenix and Altone Park Shopping Centres to the very highest of professional standards to maximise the net return to the Owner.

You will be responsible for:

• End-to-end management of the centre’s finance operations
• Responsible for lease administration, including lease setup 
• Managing the monthly rent roll
• Oversight of Accounts Payable
• Monthly income and expenditure accruals
• Financial analysis and reporting
• Arrears management 
• Managing the financial and administration for two different shopping centres and building relationships with the retailers

Performance Objectives:

Client Focus

• Trusted advisor to clients
• Anticipates and understands emerging client’s needs
• Leads by example and instils strong client focus throughout the organisation

Leadership

• Seeks and acts on feedback from others
• Makes decisions while balancing analysis and speed
• Builds upon our strengths of client focus, superior service delivery and excellent communication

People Management

• Recognises and develops talents and skills that our clients desire
• Capable of effectively managing conflict in an open and constructive manner

Learns Quickly

• Adapts interaction and leadership style to be effective with a wide range of groups

Interested?  An ideal candidate would need to have the following qualifications:

Key Skills

• Financial insight and analysis
• Superior communication and client servicing skills
• Passion for quality – has an eye for detail to make sure the best delivery of services
• Self-motivated, confident, and energetic
• Ability to effectively deal with stressful situations and conflicting demands
• Flexible – able to adapt to rapidly changing situations
• Goal orientated – able to cooperate and work well with others to meet targets and can also work autonomously
• Impeccable organisational skills with the ability to prioritise, meet deadlines and multitask

Employee Specification

• Minimum 5 years’ experience in financial property management experience is required (or a similar role), and knowledge of property financial package MRI is highly desirable but not required.
• Degree in Financial Management/Accounting highly desirable
• CPA qualification is highly desirable
• Excellent computer skills in all Office applications, but strong Excel skills with experience in pivot tables, look ups and multi-dimensional formulas
• Knowledge of the Retail Tenancy Act is desirable.
• Customer service experience is also highly desirable

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...

 As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.  This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today, quoting job reference number MPREQ334338