Administration Officer

• Based in Melbourne
• Part-time position (0.2 FTE)
• 2 Year Fixed Term Contract
• $17,300 base salary plus Super (+ Generous NFP Salary Packaging options)

About the Baker Institute
Baker Heart and Diabetes Institute is an independent, internationally renowned medical research facility.  Our work extends from the laboratory to wide-scale community studies with a focus on diagnosis, prevention and treatment of diabetes and cardiovascular disease.

The Opportunity
We are looking for an experienced Administration Officer to join the Baker Diabetes and Vascular Medicine Group led by Professor Alicia Jenkins.  This is a diverse and multi-faceted role where you will be responsible for providing outstanding administrative support to Professor Jenkins and her team to ensure a smooth and effective workflow of the across a wide range of clinical, research and departmental responsibilities and commitments. Professor Jenkins is also Head of the Baker Clinical Research Domain and Co-Chair of the Science Faculty. 

The successful applicant will be highly motivated, have excellent interpersonal, communication, organisation and time management skills and thrive in a dynamic and fast-paced environment.

Duties
In this role you will be expected to:

• Edit and assist with scientific and administrative documents, including researching and collating materials in preparation for various reports, proposals, meetings and projects
• Provide high quality administrative support to ensure the successful completion of a wide range of projects 
• Correspond with stakeholders, assist with diary management, organise meetings and travel booking
• Manage relationships with key partners and respond to enquiries from stakeholders effectively and in a timely manner.
• Assist with account keeping, credit card reconciliations, staff leave and new student processing 
• Organise events such as conferences and seminars, including providing logistical and secretarial support
• Assist with ethics applications, grant and manuscript submissions and grant administration
• Assist with publications-related administration, surveys and newsletters, presentation material, and with media events 

This is a diverse role with wide ranging duties and given the nature of the role flexibility in work arrangements may sometimes be needed. 

Skills and Experience
You will have:

• A science or health-related degree or similar qualification and /or extensive experience in a related research administration position. 
• Knowledge and understanding of health or scientific terminology highly desirable
• Excellent written communication and editing skills with strong experience preparing and editing documents, writing letters, preparing presentations and documentation layout
• A high level of interpersonal skills with the ability to liaise effectively with a wide range of stakeholders both internal and external at all levels
• Demonstrated ability to participate positively in a team environment
• Self-motivation with the ability to work independently, manage competing priorities and exercise good judgement in making decisions
• Excellent attention to detail with the ability to work well under pressure
• Strong planning, time management and organisational skills 
• Proven proficiency in the use of Microsoft Office applications, including Word, Excel, PowerPoint and other related software
• Demonstrated ability to maintain confidentiality and comply with privacy requirements.

Benefits
Working at the Baker Institute offers flexibility, generous salary packaging, an employee assistance program, and an active social club as well as modern offices and laboratories adjacent to the Alfred Hospital and walking distance to St Kilda Road, Chapel Street, and Fawkner Park.

Remuneration will be commensurate with the successful candidate’s qualifications and experience. 

How to Apply

Applications should include a current resume with details of 2 professional referees, quoting reference (AJ01).  We are reviewing applications as they are received so if you think you're the right person for this role, we'd love to hear from you.  For a position description or further information, please visit our website at: https://www.baker.edu.au/career

To be eligible to apply for this position you must have an appropriate Australian or New Zealand work visa and you must be immunised with the COVID-19 vaccination in accordance with COVID-19 Mandatory Vaccination Directions (No 4) and the influenza vaccination [for workers in clinical environments] in accordance with Mandatory vaccination of health care workers (influenza vaccine) directions – Health services establishments.

We will close this job ad as soon as we have enough applicants so please apply without delay.

The Baker Institute is an Equal Opportunity Employer and we encourage interest from Aboriginal and Torres Strait Islanders for roles within the Institute. We value diversity, inclusivity, gender equity and we promote family friendly practices. We are a proud recipient of an inaugural Athena SWAN Bronze Award from Science in Australia Gender Equity (SAGE).

Contact details

Abigail Jones

Talent Acquisition Consultant

*************@baker.edu.au