Administration Officer

Converge Heritage and Community is a well-established cultural heritage consultancy and labour hire company with offices in Brisbane, Hervey Bay and Cairns.

We are currently in a period of growth and are seeking a Casual Administration Officer to join our Hervey Bay Team to assist us in managing various elements the day-to-day operations of the business. A key component of the role will be working closely with the administration team, professional services manager and the company directors to manage the daily requirements of the company’s labour hire business, which works closely with Traditional Owner groups to provide a culturally appropriate employment platform for their cultural heritage field officers, who in turn work closely with our professional team of archaeologists, anthropologists and cultural heritage consultants.

 Key responsibilities will include:

• Client liaison.
• Assisting with the management of day-to-day operational requirements.
• Assisting with accounts receivable and payable.
• Assisting with daily reconciliations
• Assisting with the processing of weekly payroll, including on-boarding of new employees, time sheet management and data entry for payroll and invoicing.
• Assisting in the preparation and maintenance of HR documents. 
• Maintaining employee information on the payroll system.
• Assisting with the preparing and processing allowances, leave, deductions, PAYG and superannuation.
• Assisting with monthly and yearly payroll and labour hire reporting and reconciliations and STP reporting. 
• Coordinating staff travel and administration support.
• Assisting with corporate Governance and Business Administration, inclusive of assisting with the maintenance of required licences and insurances.
• Assisting the administration team in the delivery of required daily/weekly/monthly reports to management and clients.

Key criteria

• Excellent written, verbal communication and interpersonal skills.
• Strong computer skills with proficiency in using the Microsoft Office products - Windows, Excel and Word, Microsoft Teams, calendar booking etc. 
• Ability to work cooperatively with other team members to achieve goals.
• Ability to work flexible and varied hours. 
• Valid Qld Drivers License.
• A minimum of 2 written professional references.

Additional Skills.

The following criteria are not essential but will be beneficial to a successful application:

• Proficiency working with accounts/payroll and associated bookkeeping systems – experience using Reckon Accounts Hosted will be preferable.
• Demonstrated working knowledge and experience in using a small to medium HR/Payroll system. Experience and skills in database management.
• Working knowledge of Payroll Tax, PAYG and superannuation will be beneficial to the successful applicant. 
• Demonstrated experience in record management and document control procedures.
• Demonstrated organisational skills - detail oriented, ability to prioritise and be proactive will be beneficial to the successful applicant.
• Demonstrated ability to work cooperatively with other team members to achieve goals and the ability to work with a cross-disciplinary team.
• Demonstrated experience working with Aboriginal People will be beneficial to the successful applicant.
• Current Police check.

Please send a written response addressing the key criteria above along with a detailed CV and cover letter to *****@convergehc.com.au.

A competitive salary package will be negotiated with the successful applicant.

Please note that we maintain a non-smoking workplace environment.