Administration Officer - Dalwallinu Sub Centre

Do you want to work for an iconic Western Australian organisation committed to changing lives and making a difference to your community?

St John WA is a well renowned not-for-profit organisation whose vision and purpose is to serve humanity and build resilient communities.

With over 130 years of experience, the culture at St John WA is underpinned by a strong team spirit, camaraderie and the collaboration of employees and volunteers working together to change lives, while creating a powerful sense of belonging, where our people want to work.

This combined with over 2800 permanent team members, 6000 volunteer team members and annual revenues of $500 million, makes St John WA the industry leader in the provision of pre-hospital care and related products in Western Australia. Each year we attend in excess of 275,000 people across the state, treat 350,000 patients at our primary health centres and teach over 330,000 people life-saving first aid skills.

A job to be proud of:

We are currently seeking an Administration Officer to join our Team at the Dalwallinu Sub Centre. This position is a 6-month part time fixed term contract to cover for Maternity Leave, working an 8-hour week every Wednesday and Thursday 9:00am – 1:00pm. You will be required to conduct a variety of administration duties for the Sub Centre whilst continually providing the highest level of customer service to both internal and external customers.

What you’ll do:

• Provide a high level of support to internal and external customers.
• Direct, process and action queries and communication in a timely manner to ensure the region, Sub Centre and customer requirements are met.
• Process invoices and local customer payments as required for the Subcentre.
• Provide support to the volunteer Sub Centres including bank reconciliations, placing orders and accounts payable tasks, head centre account queries, outstanding debtor follow up. 
• Supports First Aid Training, Sales and Services of First Aid Kits.
• Assist the Regional Finance Coordinator with End of Month processing and financial/audit enquires
• Conduct accounts duties which include the following:
  • Creditor Accounts – prepare purchase orders, process payments and invoice scanning.
  • Bank and investment reconciliations.
  • Receipting of customer payments.
  • Liaising with debtors/customers/sponsors to ensure receipts are received within payment terms.
  • Day to Day banking.
  • Ensure transactions are properly recorded and entered into the computerized accounting system.
  • Maintain financial files and records.

What you’ll need:

• Proven administration and data entry experience
• Previous experience conducting Accounts Payable and reconciliation tasks
• Ability to work autonomously
• Attention to detail and problem-solving skills
• Proficiency in MS Office Suite
• Established data entry skills
• Excellent written and verbal communication skills

What’s in it for you?

The successful candidate will be offered an interactive and supportive working environment within a positive and professional team along with:

• $550 Health and Wellness reimbursement
• 17.5% leave loading
• Corporate Uniform
• Competitive Remuneration Package
• Salary Packaging Options – This allows you to allocate a portion of your annual pay towards expenses before it is taxed, resulting in more money in your pocket.
• Free Emergency Ambulance Cover
• Free First Aid Training

Are you ready to change lives?

To submit your application please select ‘Apply Now’ and include your resume and cover letter. Please outline your skills and experience relating to the above position, including your motivations in applying. Alternatively, if you have any questions please contact the Talent Sourcing team at *******@stjohnwa.com.au.       

Applications close 6pm Tuesday 16th April 2024

We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal and Torres Strait Islanders, people from culturally diverse backgrounds and people with disabilities.

Please note that St John will not accept recruitment agency applications for this position.

St John reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John.