AddressThe Opportunity
An exciting opportunity for professional and enthusiastic Administration Officer to assist in the facilitation of world class research partnerships to help grow the Defence and space sectors in South Australia.
We are seeking an enthusiastic and experienced Administration Officer with to join the team. Reporting to Corporate Services Coordinator, the successful applicant will receive work direction from both the Director DIP as well as the Corporate Services Coordinator to ensure the efficient administrative functions of the DIP as well as contributing to the administrative functions in the Defence SA office.
This position is responsible for providing a comprehensive range of timely, confidential and professional administrative support services primarily to the DIP team, and also contributing to the administrative support for the wider Defence SA team.
About Us
The Defence Innovation Partnership is a small team within Defence SA. The Defence Innovation Partnership is a catalyst for defence-relevant research and development in South Australia, and fosters collaboration and engagement between Defence SA, Defence Science and Technology Group, the University of Adelaide, Flinders University, the University of South Australia and other research organisations and industry nationally and internationally.
Defence SA is a key economic development agency within the South Australian Government focussed on defence industry development. As well as the DIP, Defence SA also responsible for defence industry matters, Veterans SA, and the South Australian Space Industry Centre. Collectively, the agency advocates and supports the defence and space industry and veterans within South Australia.
South Australia is recognised as the Defence State and is also home to a thriving space industry. In this role, you will be able to be involved in growing the defence, space and cyber eco-systems in the state.
Benefits
Defence SA is a small and agile agency which provides employees with challenging and rewarding work and great opportunities for learning and development and flexibility.
Role Purpose/Context:
The Administration Officer - Defence Innovation Partnership reports to the Corporate Services Coordinator and is responsible for the following activities across the DIP and Defence SA:
- Undertake general administrative duties including filing, printing and collating documents.
- Arrange and acquit interstate and international travel including bookings and itineraries for travel and accommodation, arranging finance and ensuring credit card access.
- Manage team purchasing including preparation of purchase orders, collating receipts and processing invoices using the Basware financial management system.
- Provide local expertise for management and operation of the Objective records management system.
- Arrange venues and catering for team meetings and special functions.
To succeed in this role, you will need:
- Experience in providing a range of confidential administrative services including preparing and reconciling invoices and purchase orders, travel expenditure and monthly credit card statements for payment and taking accurate and concise meeting minutes.
- Experience in organising travel arrangements, preparing itineraries and accommodation, coordinating arrangements for meetings, conferences and official functions.
- Experience in the compilation of information for the preparation of reports, agendas and discussion papers.
Our Commitment to Diversity
The South Australian Government is committed to building a flexible, diverse and inclusive culture, planning for and promoting diversity. We welcome and encourage applications from diverse community groups and ages including Aboriginal and Torres Strait Islander, LGBTIQ, people with disabilities, women and other diversity groups.
Special Conditions
The incumbent is required to enter into an annual performance agreement. Work outside of normal hours may be required in times of peak activity.
Enquiries
Phone: Ilona Horan, Director Corporate Services
Email: ***************@defencesa.com
Application requirements
All applications must be submitted online via www.defencesa.com/careers.
Please submit your resume, together with a Covering Letter (no more than two pages) outlining your skills and experience giving consideration to the key selection criteria and the experience and skills listed in the role description. Applicants must include the contact information of at least two referees with one being your immediate supervisor/manager and a completed “Pre-Employment Declaration in the SA Public Sector” form.
