AddressSouthern Queensland Correctional Centre is located in Spring Creek, approximately 17 kms from the township of Gatton in the Lockyer Valley. The centre provides high security secure placement accommodation for sentenced and remand women that are classified as high or low security. Women who enter the criminal justice system often come from lives characterised by sexual, emotional and physical abuse, domestic and family violence, substance addiction and mental health problems. QCS provides a gender-responsive, trauma-informed approach to managing women with the goal of offering an opportunity to truly rehabilitate and escape the cycle that led to crime. It is important to recognise that to change a woman, is to change a generation.
In this role you will:
- Process accounts receivable and accounts payable functions in SAP.
- Designate cost codes and arrange approval of invoices.
- Support stock control functions (MYOB).
- Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions and conduct banking as required.
- Book travel including accommodation, car hire and flights.
- Provide administration for asset and fleet management.
- Participate in the development, implementation, and evaluation of efficient and effective work systems.
- Perform data entry and enquiry functions on database programs.
- Provide advice on general administration aspects of the area operations.
- Liaise with officers at all levels within both public and private sectors in relation to the office activities.
- Manage own workflow by negotiating and confirming work priorities for work completion in consideration of the needs of other officers.
- Efficient time management skills and the ability to prioritise tasks as demands arise and with competing priorities.
- Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies.
- Ensure the confidentiality of all documentation handled and maintain a secure filing system.
- Undertake the IT system administrator role providing centre support for the phone and computer systems.
The essential requirements for this role are:
- Communication skills as demonstrated through the ability to listen, understand and speak clearly to a wide range of audiences.
- Written skills with the ability to summarise information and data
- Proven administrative skills
- Ability to apply and understand departmental policies and procedures
- Planning & Organising abilities to ensure tasks are completed within the required deadlines and in accordance with all relevant policies and procedures
- Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office software
- Ability to acquire knowledge of relevant acts and regulations
- Ability to use judgment and discretion with confidential information
- Decision making and reasoning involve gathering information, evaluating a variety of solutions, and selecting the best option, working ethically, working under pressure and demonstrating resilience
-Other requirements as outlined in the role description.
Where a subsequent or recurring vacancy arises, either from the same centre/location or different centre/location from the advertised position, including entry level Administration Officer roles, the vacancy may be filled from the suitability pool to fill the original position. Applications will remain current for up to 12 months after the closing date.
Applications to remain current for 12 months.
Job Ad Reference: QLD/571935/24
Closing Date: Monday, 1st July 2024
