Administration Support

Company Overview:

Ulupna Pastoral Company operates across 11,00 hectares (27,500 acres) of irrigation land located in Nth Victoria and Southern NSW, which is double-cropped to provide security for our growing and progressive livestock team. We are a young and forward-thinking organization that values diversity and encourages applicants from various backgrounds. We pride ourselves on attracting fresh talent into the business, with a view of growing together. 

Key Duties and Responsibilities:

Insurance:

• Liaising with our insurance broker to ensure new assets acquired are added to our insurance policies in a timely manner 
• Ensuring all assets sold or traded are removed from insurance policies in a timely manner 
• Requesting certificates of currency and endorsements for financing arrangements 
• Management of insurance claims 
• Respond to enquiries/requests from the brokers 
• Annual reviews of all policies held to ensure accuracy 

Fleet:

• Liaising with VicRoad to ensure new assets acquired are registered in a timely manner 
• Ensuring all assets sold or traded have their registration canceled or transferred to the new owner 
• Ensuring all new assets are added to the fleet management register, and SafeAg platform and are appropriately branded with fleet numbers 
• In conjunction with the management team, manage the administration of asset sales and acquisitions via a Monday.com board.
• Reporting to various managers on fleet movements 

Housing:

• In conjunction with the management team, manage the administration of staff housing, external tenants, vacant houses, and those requiring renovations via a Monday.com board.
• Reporting to various managers on staff housing movements, maintenance requests, subdivisions, fencing projects, and any related projects 
• First point of contact for all staff regarding staff housing-related issues
• Processing maintenance requests in a timely manner 
• Analysing the maintenance requests to identify trends and issues arising
• Scheduling of trades including booking, confirmation, and follow-up; and
• Assist our General Manager with subdivision administration management, site inspection support, and any ad-hoc requests.
• Administrative support with company service accounts including new connections for electricity and internet 

General Administration

• First point of contact for customers and visitors.
• Monitoring and maintaining multiple inboxes and calendars.
• Keeping the office presentable at all times.
• Ordering and maintaining office supplies.
• General administrative tasks and support for multiple departments.

Desired Requirements:

• Proven Administrative capabilities. 
• Exceptional written and verbal communication. 
• Excellent computer skills, comfortable using Excel, Microsoft Word, and Monday.com.
• High level of attention to detail and accuracy. 
• Ability to take initiative and work autonomously, as well as part of a team. 
• Proven examples of collaborating and communicating with a range of audiences and stakeholders, both internal and external to the organisation. 
• Ability to work independently with minimal supervision 
• An effective ability to work in a growing team