AddressOpira Pty Ltd is seeking an experienced and organised Administration Support Officer to join our staff on a full time, handling admin tasks for Opira and Air Restore.
Duties & responsibilities:
- Act as the primary point of contact for incoming phone calls, promptly addressing staff and stakeholder enquiries
- Administrative tasks in Simpro, including document management and updating job details
- Oversee client and contractor portal compliance, keeping all licenses, certifications, and relevant insurances up to date
- Collaborate with our QA Officer and Scheduling Coordinator to implement systems for technician monitoring and site compliance
- Schedule site access, manage team registrations and relevant permits
- Assist in electronic filing, maintaining & uploading safety documents and records
- Monitor multiple email accounts, providing customer service and maintaining relationships
- Manage accounts receivable and payable for Air Restore and Opira
- Take on additional administrative tasks as needed
Experience & attributes:
- Multi-departmental experience in administration, reporting, and document management
- Tertiary qualification in Office Administration or equivalent experience
- Strong written communication skills and attention to detail
- Organizational and time management skills to balance shifting priorities and meet deadlines
- Team-oriented approach to collaboration with your team and other business areas
- Keen interpersonal skills with an array of stakeholders
- Confidentiality and professionalism
- Strong research, analytical, and problem-solving abilities
- Advanced proficiency in Microsoft Office suite and familiarity with databases and online systems
Benefits on offer:
- Opportunities for career development within the role and associated business
- Job security and stability
- Flexible Work Conditions
- Supportive team environment
- Work within a successful group of companies including Opira Group of companies, Air Restore, Australian Air Science and Labstar
About us:
In business for over 21 years, Opira is a leading, privately-owned indoor environment consultancy and product technology company headquartered in Brisbane, Australia. Opira is committed to enhancing health and safety for everyone. We do this by educating customers and raising community awareness about Australia’s indoor environments – whether it’s our homes, workplaces, healthcare facilities, or public buildings. Air Restore Pty Ltd looks after the health of thousands of people through a comprehensive and high-level restoration work in HVAC systems.
Join us today and take your career to new places! Click the Apply button and send us a copy of your current CV highlighting your experience. We look forward to welcoming you!
