Administration Support Officer Trainee

We are looking to hire for a Government Department role in Fitzroy.

As this is traineeship position, the suitable candidates would be required to commence a relevant tertiary qualification alongside the role.

Are you…

• A person with an interest in supporting our Victorian community with human services programs and initiatives?
• Someone that enjoys building relationships with a diverse range of people?
• A person who enjoys teamwork and working towards goals?

About the role

1. Undertake a range of administrative functions to support the operation of the work unit as required and, under general direction.

2. Attend appropriately to enquiries by taking a helpful approach and with a welcoming and professional manner.

3. Perform computer-based tasks including preparing and sending standard written communications.

4. Communicate and liaise effectively with managers, staff and community networks to assist in the professional operation of the area.

5. Coordinating meetings and assist in preparing agendas and note-taking when required.

6. Input data and information to the department’s databases and systems.

7. Assist in updating service agreements on the department’s service management system.

8. Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies.

9. Work in conjunction with agency performance and system support teams to involve agencies in community-based initiatives.

10. Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.

About you

• Experience with MS office programs such as Word, Excel and PowerPoint would be desirable.

Knowledge and skills

• Written communication: prepares basic letters, emails and reports using clear, concise and grammatically correct language; organises information in a logical sequence, includes content appropriate for the purpose and audience.
• Problem-solving: seeks information needed to solve work problems; identifies and proposes practical solutions to problems; implements and adjusts solutions when endorsed by manager.
• Influence and negotiation: outlines the ‘pros and cons’ of a particular approach to influence the decision making of others; uses direct, logical persuasion in a discussion or presentation by appealing to reason and by using concrete examples, facts and figures.
• Self-management: accepts responsibilities for own actions; focuses on the most important goals; has a realistic and balanced view of own strengths and weaknesses; recognises own feelings and personal prejudices and understands why they occur.

Personal qualities

• Drive and commitment: enthusiastic and committed; demonstrates capacity for sustained effort and hard work; sets high standards of performance for self and others; enjoys a vigorous and dynamic work environment.
• Flexibility: adaptable; open to new ideas; accepts changed priorities without undue discomfort; recognises the merits of different options and acts accordingly.
• Customer/client focus: listens to customers; actively seeks to meet customer needs; seeks ways to improve services; committed to delivering high quality outcomes for clients.
• Integrity: committed to the public interest; operates in a manner that is consistent with the organisations code of conduct; inspires trust by treating all individuals fairly.
• Teamwork: cooperates and works well with others in pursuit of team goals; collaborates and shares information; shows consideration, concern and respect for others feelings and ideas; accommodates and works well with the different working styles of others; encourages resolution of conflict within the group.

What is a Business Traineeship?

• Complete a Certificate III in Business through on-the-job training
• Be paid the national award rate
• One-on-one mentoring for the duration of your traineeship
• Excellent entry level roles with long term career prospects
• See further down the ad for a full rundown on the process!

About us:

NextGen Jobs enables the careers of the future, today. We offer tailored, innovative apprenticeship and traineeship programs that are designed to rapidly build practical skills and future-proof organisations.

We source highly capable talent for organisations and we do this through our deeply established roots in community.

Through our specialised, industry-leading mentoring - we guide and develop individuals over the duration of their employment and training program. Our proven model supports workforce strategy, ensures higher retention and enables longer-term successful career outcomes.

NextGen Jobs values and recognises diversity in the workplace. We are an equal opportunity employer and actively support applicants from a diverse range of backgrounds to apply. We offer safe and inclusive working environments where you can learn, grow and achieve your career objectives.

We are committed to providing a safe working environment and encourage vaccination for our employees. Depending on the industry that you work in or the requirements of the site / our clients, it may be a requirement of this role that you are vaccinated against COVID-19. We may ask you for verification of your vaccination status or medical exemption at any point during the recruitment process. A failure to adhere to this request may mean that your application cannot progress.

Apply now:

If this sounds like the opportunity you've been looking for then click the "Apply" button to submit your application. Please note only shortlisted candidates will be contacted.

If you would like to know a little more about the role please contact Claire, our Engagement and Recruitment Consultant on 0499 972 694.

For more information go to https://www.nextgenjobs.org.au/

Job Type: Full-time

Benefits:

• Employee mentoring program

Schedule:

• Monday to Friday