AddressAn exciting opportunity for a well-established and professional Administrative Assistant has become available within the administration team of Aadler, based in the Parramatta office.
Overview
As the Administrative Assistant, you will act as the administrative point of contact between the internal stakeholders and the external suppliers and business partners, provide the Director and the broader Management team with general administrative and secretarial support.
Experience
- 4 + years’ experience within a similar role working for a SME.
- Prior demonstrated administrative experience including basic bookkeeping.
- Exceptional organisational skills with the ability to adapt in high pressure situations.
- High level of integrity with the ability to safeguard private and confidential information.
- Strong attention to detail and accuracy is essential.
- Advanced proficiency in Microsoft Office suite, specifically Excel.
- Proficiency in accounting software, preferred experience with XERO.
- Effective communication skills both verbal and written.
- Ability to use initiative and proactively problem solve.
Objectives
- Support the Director of Aadler, delivering highly effective, efficient, professional, proactive and confidential support in a professional and efficient manner.
- Use initiative to control, manage and continually improve the quality and efficiency of work in his/her area of responsibility.
- Ensure the efficient and timely flow of correspondence and information, both incoming and outgoing, with external and internal parties, on behalf of the Director of Aadler.
- Ensure accuracy and maintain strictest confidence of all correspondence.
- Display excellent time management and ability to prioritise work in a demanding environment.
- Work effectively as both an assistant to the Director of Aadler and a colleague to others within the office.
- Be a constructive team member in the office.
Duties and Responsibilities
- Support the Director of Aadler in the preparation of invoices, proposals, reports, payroll and marketing materials.
- Research, prepare and collate business development hitlists.
- Ensure all tasks and projects deadlines are monitored and met and liaise with person responsible where necessary.
- Ensure good relations are maintained with all suppliers and business stakeholders by providing prompt and appropriate, professional responses.
- Provide administrative and secretarial support to Director and broader Management team.
- Coordinate and schedule meetings and conferences.
- Complete ad hoc duties as required by the Director and wider management team.
- Manage accounts payable and accounts receivable related tasks.
How to apply:
To apply for this opportunity, applicants must submit a detailed resume and a brief cover letter outlining your skills, abilities, knowledge and experience relating to the role and its requirements (maximum one page in total).
