Administrative Assistant

Advertised Vacancy Number: DOE880179

This is a permanent full-time position commencing ASAP

Professional Benefits

• 11 percent employer contributions to superannuation
• More than 20 days of other leave, including sick leave and carers’ leave
• Flexible working arrangements
• Great teamwork in a friendly and collaborative environment where everyone works together to achieve the best possible outcomes

The Role and our Branch

The Public Schools Planning Directorate is seeking to recruit a highly motivated and committed Administrative Assistant as a key member of the International Education branch.

The Directorate’s International Education branch supports the delivery of education to international students in Western Australian public schools. The branch is responsible for the Department’s international education program, which includes the implementation of a range of initiatives focussed on supporting the growth of international education in public schools.

We encourage all applicants with diverse professional experiences to apply.

As the central contact point for incoming enquiries to the International Education branch, the successful applicant will be expected to develop a strong understanding of operational matters in order to give accurate information or to direct enquiries to the most appropriate contact person.

The Administrative Assistant will provide clerical and administrative support to the work unit, including basic research whilst providing administrative support for meetings and conferences, including organising events and preparing agendas. The successful applicant will prepare, process and deliver correspondence, action routine matters by drafting responses and preparing basic reports whilst maintaining an effective correspondence filing system for corporate information and records relating to projects, initiatives, committees and other activities.

The successful applicant will undertake procurement processes, including office supplies and service purchasing activities whilst utilising office equipment to support International Education operations and ensure that equipment is working properly and ready for use by other staff. The Administrative Assistant will manage incoming telephone calls, visitor enquiries, diary appointments, meetings, emails and other communications whilst assisting with travel arrangements, including preparing travel documents, booking flights and accommodation.

Cultural Diversity

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Your written application will be assessed against the following Selection Criteria:

1. Demonstrated experience in clerical and general administrative duties.
2. Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
3. Demonstrated sound written, verbal and interpersonal communication skills with the ability to liaise effectively with individuals at all levels.
4. Demonstrated well developed keyboarding and computer skills, including a working knowledge of databases, spreadsheets, word processing and experience using an electronic records management system.
5. Demonstrated sound organisational skills, including the ability to use initiative and work independently or as part of a team.

For a full outline of the role responsibilities and selection criteria, please refer to the JDF.

It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

All inquiries are welcomed

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.

Your application should include:

• A two (2) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
• A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4***.

If you are having difficulty submitting your online application, please phone (08) 9264 86***for assistance.

Eligibility and Training Requirements

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy
• complete the Department’s induction program within three months of commencement
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement
• complete any training specific to this role required by Departmental policy
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Friday, 15 March 2024.

Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.   

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.