Address
Form of workNOTE - THIS IS A HOME BASED ROLE, YOU WILL NEED TO SUPPLY YOUR OWN COMPUTER TO WORK FROM HOME.
The Administrative Assistant will provide comprehensive support to the company administrator and assist in the smooth operation of administrative tasks.
Hours Required: Between 1.5 to 5 hours a day pending the work load
Qualifications and Skills
- Previous experience in project assistance or administrative roles.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Proficiency in using project management software, and accounting software like Xero, Xero Projects and Hubdoc.
- Basic bookkeeping experience, knowledge of AR / AP
- Attention to detail and accuracy in managing documentation and data.
- Ability to work collaboratively in a team environment.
- Basic knowledge of construction and building materials would be advantageous
Main Duties and Responsibilities
- Assist in the weekly payment run for trade suppliers and sub-contractors processing invoices through Hubdoc and Xero
- Assist in the weekly payroll preparation
- Assist in trade credit applications and administrative processes.
- Reconcile project - related data between Podio (Project Software) and Xero for accurate invoicing.
- Generate invoices based on completed work and submit them to clients. Facilitate new employee setup, ensuring compliance with company policies and procedures.
- Maintain employee compliance records and update relevant documentation.
- Process new purchase orders in Podio (Project Software) and update existing ones as necessary.
- Ensure builder compliance with project requirements and regulations.
- Conduct daily safety pre-starts and maintain safety related records.
- Assist in setting up and maintaining compliance records for new contractors.
- Monitor ongoing contractor compliance with required documentation.
- Perform supplier statement reconciliations at the end of each month
