AddressAdministration Assistant (Permanent Part-time)
**Wage negotiable on experience**
Which frequency are you aligned to in your life?
Looking for a Consciously Aligned Admin Team Member to join a Business growing more consciously each day.
Requirements
- simPRO experience preferred but is not essential
- MS Suite experience is essential
- Well organized and able to prioritise tasks
- Great telephone manner and ability to be warm, friendly and engaging, yet can politely end a conversation too to keep moving through tasks.
Provide a 1-page cover letter that tells me about YOU.
I want to know if you are aligned to the way a conscious business operates, and this includes knowing how you spend your free time. Yes, this is important if you want to have a job where you feel like you’re doing something that lights you up, not just pays the bills.
- What are the best 5 books you’ve red or listened to in the past 6-months (include the Book Title and author/s)
- Which are your favourite podcasts?
- How do you like to spend your weekend, what lights you up and fills your cup with joy.
Values (personal and professional). Tell me your top 2 values and describe the behaviors I would witness to know that you do in fact live in alignment to them?
Examples below:
*Relational/reciprocity
Through connecting at a deeper than surface level I Build and maintain healthy relationships. You'll experience me displaying empathy yet equally being able to engage in conversations to resolve any issues as they arise - robust is how you would describe those moments.
- Note…The above is essential as you will be working with customers who often feel unheard and misunderstood.
*Genuineness
- When people speak to me they sense my sincerity and then when they observe me they witness me doing and being in a way that is aligned as walking my talk.
*Mindfulness
- I openly share the practice that elevates me, that connects me to something more. I practice mindfulness-based techniques daily and invite others to share or try on things like…meditation, yoga, tai-chi, Qi Gong, surfing, ceremonial processes like watching the sunrise each morning.
Questions for you to ponder before you apply for the position.
- At the end of the day…What is most important to you?
- Completing ALL your tasks before leaving for the day? Or
- Do you watch the clock and right on the finish time, just up and leave?
2. When reflecting on your past positions, would you say
- “You behave like you own the role?”
- “I’m good at what I do, they should be happy to have me?”
- “It’s just a job, pays the bills, keeps a roof over my head. So to be honest I prefer to be doing something else?”
3. How would you describe yourself and would others agree with your self description?
- If you could do any course, yes anything, over the next 6 months what would it be and why that?
More about the Role
We currently have an opening for an Administration Assistant for 3 days per week with the potential to expand to 4 days.
We require someone who has previous administrative experience and is highly competent with the below essential non-negotiable skills & requirements:
• Phenomenal time management
• Word, excel and other office-related software
• Fast and accurate data entry, minimum 55-wpm
• Professional phone manner and customer service
• Professional self-presentation
• Clear & concise communication style both verbally and written
• Able to work under pressure without dropping your bundle
• Willing & able to ask for help / support to ensure the smooth daily running of the business.
• Able to work with and report to the office manager to meet deadlines
• Personally assertive, self-motivated, coachable and have healthy self-esteem
• Able to work in a male dominated industry
• Be willing to constantly update job knowledge and expand skill set
• Be willing to participate in and contribute to personal development for self, team & the business
** It would also be an advantage if you had the below experience, however these are not essential:
• SimPRO experience.
• Electrical industry experience, other trade experience
• Knowledge of QLD Smoke Alarm Compliance
• Building Social media content
Key Responsibilities (but not limited to):
• Scheduling & coordinating trades
• Communicating changes as they occur and responding to client and staff needs so that they can complete the work in the agreed timeframe.
• Generating purchase orders
• Quoting on minor works
• Preparing Invoices
• General office duties as required
• Creating posts and interacting on social media platforms to promote the business and to grow the client base is requiredEmail your resume and (cover-letter as mentioned at the top of the advert - 130 words or 2 paragraph max.) to ******@exciteelectrics.com.au
