Address- Annual Salary PACCT 3 $56,788 - $61,320
- Melbourne Polytechnic offer Flexible Working, this role is based out of our Collingwood Campus. We are close to public transport and a short walk to shops and Cafés.
About the Organisation:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.
At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.
About the Role:
The purpose of this position is to work as part of the Directorate administration team, provide high level administrative support to BPS programs and to the Auslan program administrator, working in a flexible and collegiate manner to ensure that the institutes policies and procedures are followed, efficient and effective student administration is provided and dealings with employees and the public is professionally undertaken.
Work as part of a team and independently that provides administrative support to BPS courses.
Duties:
- Assist in the administration of the Student Life Cycle within the Foundation Directorate, including managing trainees and employer inquiries, Auslan interpreter booking management, enrolments, amendments, completions, and other student administrative requirements.
- Provide proficient use of software such as Outlook, Microsoft Office Suite, SharePoint, CELCAT, and the Student Management System (STRATA), and assist with ad hoc room bookings.
- Provide secretarial, administrative, and reception duties, and assist in maintaining quality and information systems relevant to the operational needs of the Foundation Directorate and BPS team.
- Communicate effectively with prospective and current students to provide course information, advice, and enrolment support.
- Provide high-level administrative support to BPS programs, including correspondence, meeting administration, event hosting support, resource and database maintenance, reporting, and assistance with purchasing orders.
For a full list of key responsibilities and duties, please view the position description.
Skills and Experience Required:
- Appropriate vocational or other qualifications and/or extensive experience in administrative support roles.
- Demonstrated high standard of administrative and organizational skills, including skills in document presentation, database maintenance using Microsoft software particularly Word and Excel, filing, and administrative systems maintenance.
- Experience in or ability to undertake proficient use of systems relating to the student life cycle and apprenticeship data if appropriate.
- Demonstrated ability, commitment, and attitude to the provision of high-level interpersonal skills to enable effective communication and liaison with internal and external stakeholders.
- Ability to use tact, diplomacy, and capacity to maintain confidentiality.
- Demonstrated ability to work effectively both independently and as part of a team.
- Demonstrated knowledge and commitment to Occupational Health and Safety, Anti-Discrimination, Quality Assurance, and Continuous improvement.
- Current Working with Children Check (Employee) – mandatory.
- Current National Police Check – mandatory.
How to Apply:
Please submit the following documents for your application to be considered
- Current CV
- Cover Letter (Please ensure that you address the Key Selection Criteria outlined in the position description)
For further information on the role, please contact the hiring manager Razia Karim via email: **********@melbournepolytechnic.edu.au
If you email us, please make sure you put the job title and job number in the subject line.
Please note, applications received via email will not be considered - you must apply via the website.
Candidates must hold a valid Employee Working with Children Check (WWCC). A lodgement receipt is not a valid alternative; the approval email with the lodgement of a WWCC card number can be accepted.
A National Police Check is required for the successful applicant.
We will be shortlisting immediately. Don’t delay, apply today!
Recruitment Agencies
Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.
Diversity and Inclusion
Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm.
We promote a workplace that actively seeks to include, welcome and value unique contributions of all people. This means we encourage Aboriginal and Torres Strait Islander peoples, people with disabilities, people who are LGBTIQ+ and people from culturally diverse backgrounds to apply for this job, with age being no barrier.
