AddressExecutive Assistant, Australia
The Executive Assistant position in the Asia Pacific Executive Administration team is an exciting, challenging role supporting senior leaders. The successful candidate will be a team player, need to take initiative, exercise independent thinking, juggle multiple projects, set priorities and meet aggressive deadlines.
Responsibilities & Tasks Include:
- Maintain up-to-date calendars for several senior executives in a dynamic environment
- Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies
- Coordinate production and assembly of materials for meetings, preparing a variety of materials on a daily weekly or monthly basis independently and efficiently
- Effectively arrange internal and external meetings, interviews, conference calls, videoconferences, including conference room reservations and coordination of applicable technologies for virtual meetings (e.g., videoconferencing, zoom, Teams etc.)
- Arrange cost-effective domestic and international travel itineraries
- Process and reconcile expense reporting using the applicable systems
- Where delegation rights are systems-permitted and enabled, use online tools as a manager
- Support managers with new hire logistics (workspace, technology, etc.)
- Organise offsite events &/or offsite leadership team functions
- Partner closely with Executive Assistants across the organization
Qualifications/Requirements:
- Associate Degree from an accredited college or university, or equivalent work experience
- 6+ years related experience in a corporate environment
- High proficiency with Outlook, Word, Excel and PowerPoint - speed and quality of work imperative
Desired:
- Self-starter, high level of motivation, integrity and ability to work independently
- Excellent organizational and follow-up skills, ability to manage multiple assignments
- Strong written and verbal communication skills and proofreading skills with strong attention to detail
- Professional, thoughtful, forward thinking, innovative and strategic with proven good judgement
- Able to work well under pressure and in tight time constraints
- Ability to handle sensitive and confidential information
- Ability to adapt to changing responsibilities
- Demonstrated ability to quickly learn/use new web-based tools/applications
- Excellent interpersonal skills; positive attitude
- Strong team player
