Administrative Assistant

The Opportunity
Our Mitochondrial Medicine and Biology Team is looking for an Administrative Assistant to support with the procurement of laboratory supplies and other administrative activities.
Working alongside the research team, you will play an important role in ensuring the lab is well organised, maintained and stocked. As part of that you will liaise closely with our current vendors to maintain strong relationships and support the expansion of our supplier network to ensure ongoing quality and cost-effectiveness.
In addition, you will also support the coordination of meetings and travel arrangements for the team.
Some of your responsibilities will include:

• Source, purchase, and order chemicals, reagents, and laboratory consumables according to the laboratory's needs and specifications.
• Cultivate and maintain relationships with vendors and suppliers to negotiate favourable terms, pricing, and delivery schedules.
• Arrange team travel and bookings.
• Coordinate internal and external meetings, bookings and recordings.

Based in our office in Nedlands, this position will be offered on a part-time basis (0.5FTE) for 3 years in the first instance.
About You
This position would suit someone who is just starting out in their career with strong communication and organisational skills, along with the following skills and experience:

• Experience working with the Microsoft Office Suite and Adobe Cloud programs.
• Ability to work independently as well as part of a team.
• Previous experience in accounting and providing procurement support is highly desirable.
• Strong time management skills.

We are driving inclusion and diversity as part of the way we work and embrace the diverse career and life experiences of our staff. If you meet a number of the requirements (and not all), we encourage you to submit your application. We also encourage you to address any career disruptions (if applicable) you may have had in your cover letter.
About Us
Our aim is to create a workplace where people are respected and encouraged to fulfil their potential. We encourage a workforce that is innovative, eager to acquire knowledge and enhance skills; we embrace all employee differences, foster a culture that supports diversity and inclusion, and are committed to providing reasonable accommodations where required.
Some of our staff benefits include:

• Additional annual leave over Christmas and Easter.
• Save on tax and increase your take home pay by salary packaging up to $15,899 of Living Expenses and up to $2,650 on Entertainment Benefits each FBT year.
• Extensive health and wellbeing program with weekly events.
• Flexible work options and hybrid working.
• Reward and recognition program.
• Professional development opportunities including access to unlimited online training with LinkedIn Learning.
• Modern offices and end of trip facilities, including sit to stand desks.
• Access to Corporate Health Insurance.
• Staff purchasing discounts including travel, IT Hardware and stationery.

How to apply
If you think that this is the right role and an exciting new challenge for you, please click on 'Apply Now' to navigate to our Career Site to view the Job Description and submit your application.
Your cover letter (no more than 2 pages) should specifically address your skills and experience outlined in the “About You” section above.
Applications will only be accepted through our career portal. If you are experiencing technical difficulties with our online portal, please direct your query to recruitment@telethonkids.org.au
If you require reasonable accommodation in completing this application, please direct your inquiries to recruitment@telethonkids.org.au.
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Contact Name: Richard Lee
Contact Email:
Closing Date: 28/02/2024 Telethon Kids reserve the right to hire prior to the closing date.
The Telethon Kids Institute is committed to being champions of gender equity, diversity, and inclusivity. We actively encourage applications from people of all ages, nationalities, abilities, and cultures, including: Aboriginal and Torres Strait Islander peoples, people with diverse genders, sexes and sexualities and people living with disability. As such we are a proud Bronze award recipient of the first Australian Athena Swan Science in Australia Gender Equity pilot program.
We acknowledge that when working in environments which contribute to the health and wellbeing of Aboriginal people, it is imperative that Aboriginal people are at the forefront of this work. We have launched the Aboriginal Employment and Career Development Strategy to increase the number of Aboriginal and Torres Strait Islander staff, students and researchers employed in the Institute who provide guidance and support in our work in Aboriginal health.
The Telethon Kids Institute is one of the nation's leading medical research organisations. We are home to a diverse team of more than 1000 staff and postgraduate students dedicated to improving child health and development.
Based within the Perth Children's Hospital at the QEII Medical Centre campus in Nedlands, Western Australia, our purpose-built facility includes state-of-the-art laboratories, collaborative workspaces, clinical suites, and meeting spaces with access to leading-edge technology and research services.
Our research teams are among the world's best, and we have strong affiliations with the children's hospital and all the major Western Australian universities.
*The successful candidate will be asked to provide a satisfactory National Police Check (obtained within the last 3 months) prior to commencement*