Administrative Assistant

• Exciting opportunity for an Administrative Assistant based at the School of Rural Health in Orange, NSW

• Contract until December 2024

• Casual (minimum 2 days per week)  $52.80 per hour

About the opportunity

The School of Rural Health (SRH) has been delivering long term rural placements for The University of Sydney year 3 and 4 medical students in Orange and Dubbo for over 20 years. In 2022, The University of Sydney commenced delivery of its four-year graduate entry Doctor of Medicine (MD) Program in two streams; a Metropolitan stream based on the University’s Camperdown campus in Sydney, and a Dubbo stream based at the School of Rural Health in Dubbo.

The SRH has a position available for a suitably experienced Administrative Assistant, to provide reception and general administrative support to the SRH in Orange, NSW.  The role will report to the Administration Manager based in Orange.

This position is located at Orange. Travel within Orange may be required of this position.

The Faculty of Medicine and Health is the largest faculty in the University and contains seven academic schools https://www.sydney.edu.au/medicine-health/

Sydney Medical School is one of these and includes both metropolitan and rural Clinical Schools

https://www.sydney.edu.au/medicine-health/schools/sydney-medical-school.html,

including the School of Rural Health (Dubbo/Orange).

Home to nearly 70,000 people, the Orange Region offers a unique blend of seasonal landscapes, accessible transport, abundant natural resources and some of the best regional food and wine in Australia. The city of Orange, with a population of 41,000 residents is a regional hub of medical and health expertise outside Sydney and also employs a significant number of people in the education and mining industries.  Orange is part of Wiradjuri land, and the region is home to several culturally significant sites. For more information on Orange and surrounds, see https://thinkorangeregion.com.au/   and https://orange360.com.au.

The University of Sydney supports and promotes Aboriginal and Torres Strait Islander participation at every level of study, work, and research. It is a core part of our purpose as a university.

Your key responsibilities will be to:

• Provide general reception and office support to the SRH.

• Coordinate meetings (including drafting agendas and minute-taking) and diaries.

• Support coordination of events and catering.

• Support travel and accommodation bookings for staff including management of fleet vehicle bookings.

• Coordinate internal and external room bookings.

• Provide general facilities management and support for Work Health and Safety practices and activities.

• Maintain records, provide finance/accounting support including payment, invoice management and purchasing.

• Support web-based applications and content updates as required.

About you

• Have a Certificate IV in Business Administration and/or an equivalent combination of relevant training and experience in administration.

• Advanced computer skills including the MS Office suite.

• Demonstrated experience in the tertiary education sector.

• Strong problem-solving skills and the ability to use initiative and exercise sound judgement and ability to prioritise workload.

• Well developed negotiation, conflict resolution, relationship building and influencing skills.

• Numeracy skills together with experience in controlling income/expenditure for reconciliation/budget tracking, and managing invoice payments and purchases.

• Excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service.

• Compliance with the Public Health (COVID-19 Vaccination of Health Care Workers) Order 2021

• Have a current driver’s license.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights forAustralia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

As this position is located on an NSW Health site, it is a regulatory requirement to complete compulsory employment checks prior to starting in this position. For more information and instructions, please visit:NSW Health employment requirements

EEO statement 

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role please contact Tuana Sanders, Administration Manager at the School of Rural Health (Dubbo/Orange) via *************@sydney.edu.au, or if you require reasonable adjustment or support filling out this application, please contact Mouhamed El Chami, Recruitment Operations, by email to ***************@sydney.edu.au.

© The University of Sydney

The University reserves the right not to proceed with any appointment.

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