Administrative Officer

The Payroll Project Officer role will work alongside the Project Support Officers and Project Lead helping with a payroll-related project. The Payroll Project Officer will be required to review and validate CDU records created by the Project Support Officers before any payment is made. These roles will be responsible for ensuring that all entitlements are correctly applied within the spreadsheets and assisting with questions of interpretation of the EA.

Key Accountabilities

Business Administration

• Provide an efficient and accurate salary review service.
• Present accurate records and correspondence to internal and external agencies.
• Liaise with a diverse range of clients.
• Ensure accurate records are maintained, including file maintenance and data entry.
• Accurately process financial transactions.

Liaison and Communication

• Contribute to the continuous improvement of payroll procedures and practices by actively participating in review processes, project work, testing procedures, staff meetings, and liaising with the payroll team.
• Work effectively both unsupervised and co-operatively in a team environment.
• Ensure all our client Occupational Health and Safety procedures are implemented and followed.

Knowledge and proficiency

• Maintain knowledge of Our clients and Union Enterprise Agreement 2018 issues, policies, and guidelines, including salary-related awards and workplace best practices.
• Competently use:
• Human Resource Information Systems - e.g., ASCENDER, Staff Online, Content Manager
• IT systems such as Word, Email, Excel

For areas of operational responsibility:

• Ensure all activities comply with WHS legislation and our clients policy & procedure.
• Implement & monitor risk management activities (eg workplace inspections, incident/hazard investigation and follow-up, implementation of risk controls).
• Analysis of WHS training requirements for staff including the provision of training and monitoring of training to ensure completion and currency.

• Contribute to the efficient and effective functioning of their team or work unit to meet our clients objectives. This includes demonstrating appropriate and professional workplace behaviours by the Code of Conduct, assisting team members if required, and undertaking other key responsibilities or activities as directed by one's supervisors;
• Read, understand and comply with all policies and procedures;
• Undertake risk management and actively support and participate in the risk management processes adopted by our clients which include identifying, analysing, and evaluating the risk that may impact on our client;
• Work at and travel between other campuses from time to time as may be required during the course of employment;
• Complete all mandatory training such as required by our client;
• Demonstrate understanding of the principles of anti-discrimination, staff and student equity, work health and safety, and other relevant legislation, and show the willingness and capacity to implement equal employment opportunity and work health and safety plans, policies and programs.

• Completion of a degree; or an equivalent combination of relevant experience and/or education or training.
• Demonstrated ability to use a payroll or similar system, or willingness to learn.
• Advanced level in the use of Excel.
• Capacity to organise and prioritise workloads with minimal supervision to meet deadlines.
• Ability to receive and handle sensitive information proficiently and confidentially.
• Engage in effective and proactive teamwork, recognising the skills of others, and utilising cooperative approaches.
• Successful background engaging with staff, clients, and other stakeholders, through professional and positive approach to interactions.
• Efficient administration processing with a high degree of accuracy.

Desirable competencies

• Demonstrate knowledge of the regulatory requirements relevant to human resources, and payroll especially as they relate to processes, procedures and governance.
• Education, training and/or relevant industry experience in human resources or relevant area.

Our Commitment to Diversity & Inclusion

At Drake, we are committed to fostering diversity, inclusion, and equity. While our journey is ongoing, our shared goal is to create an environment where every individual is respected and valued. We are a community that recognises the strength of diversity.

Right to Work

The above position is open only to applicants who have a current right to work in Australia. Applicants who do not have a current right to work In Australia will unfortunately not be considered and are respectfully asked not to apply.