Administrative Support Officer

Job description
Our Federal Government Client is responsible for national digital health services and systems, with a focus on engagement, innovation, clinical quality, and safety. Their focus is on putting data and technology safely to work for patients, consumers and the healthcare professionals who look after them.

The role

The Administrative Support Officer provides business support for the provision of clinical governance functions of the Digital Strategy Division. Duties include liaison with internal and external stakeholders, allocation of CRL (Clinical Reference Lead) resources, managing travel requests, bookings, and processing invoices in line with contract terms and agreed policies/procedures.

The role is accountable for organising their workflow and making independent decisions relating to their work. In addition to the relevant duties, this position also requires the following:

Highly developed written and verbal communication skills
Awareness and understanding of Agency contract and finance policies and procedures, or the ability to develop this understanding

Key Accountabilities will include:
Effective allocation of CRLs to programs and activities
Assist with the development of accurate contracts for execution by both parties
With limited supervision process contracts and invoices for payment within required timeframes via SAP
Manage and co-ordinate the logistical support required to implement the CRL communications plan on any ongoing basis
Support the management of operational risk management relating to the clinical governance a related to the role, including maintaining the vendor, affiliations and conflict of interest registers
Provide secretariat support to clinical governance committees as required
Prepare a wide range of written material including correspondence, input to executive briefings and communications for internal and external audiences and meeting minutes
Liaise with internal and external stakeholders on policy, project, or operational issues

To be successful you will need:
Demonstrated business and administrative experience working on technology or business projects within organisations.
Proven ability to provide secretariat services.
Proficiency in SAP and Excel for finance and invoicing duties. Proficiency in systems such as MS Suite, SharePoint, Teams or similar.
Ability to build and maintain productive relationships with internal and external stakeholders.
Strong organisational skills with an ability to prioritise conflicting work demands to deliver outcomes effectively.
Demonstrated ability to maintain confidentiality of information, and to apply privacy principles in accordance with legislation.

To be eligible it is essential that applicants hold Australian Citizenship and will be required to obtain and maintain a Baseline Security Clearance.

If you are interested in this role, please do APPLY NOW or call Karen on 02 9200 3677 for more information.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

Note: You may be required to provide evidence of your COVID-19 vaccination status.

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