Adviser Business Services

Queensland Corrective Services is a top-tier forward thinking public safety agency, committed to the humane containment, supervision and rehabilitation of offenders. Every day, our work makes Queensland a safer place to live and work.

The Advisor Business Services is responsible for co-ordinating all activities associated with the trust account and accounts payable functions and general administrative functions of the Centre.

Southern Queensland Correctional Centre is a women's facility located in Spring Creek, approximately 17 kms from the township of Gatton in the Lockyer Valley. The centre provides high security secure placement accommodation for sentenced and remand women that are classified as high or low security.

Women who enter the criminal justice system often come from lives characterised by sexual, emotional and physical abuse, domestic and family violence, substance addiction and mental health problems. QCS provides a gender-responsive, trauma-informed approach to managing women with the goal of offering an opportunity to truly rehabilitate and escape the cycle that led to crime. It is important to recognise that to change a woman, is to change a generation.

The essential requirements for this role are:

• Experience in financial functions and managing administration functions
• Ability to supervise staff
• Experience in managing and co-ordinating a wide range of account management functions
• Effective oral, written and interpersonal communication skills
• Demonstrated communication, negotiation and conflict resolution skills for liaising with management and staff at all levels, to gain commitments and negotiate service delivery, priorities, deadlines, resources and other relevant issues
• Experience with the use of financial management systems (SAP would be an advantage)
• Demonstrated ability to understand and apply legislation, policies and procedures relevant to the position
• Effective interpersonal skills as evidenced by the ability to build successful relationships with internal and external stakeholders with a range of competing interests

In this role you will:

• Manage the day-to-day activities of the Centre's Administration area
• Supervision of general administrative staff
• Records management
• Maintain high level knowledge of the telephone system
• Fleet management
• Office accommodation
• Review and evaluate administrative systems and recommend improvements to increase their efficiency and effectiveness.
• Liaise with the General Manager and other members of the senior management team and provide advice on the administrative aspects of the facility's operations.
• Act as the Site Administrator for the facility.
• Oversee and monitor the trust account and accounts payable functions of the Centre.
• Monitor the financial performance of the Centre and provide advice to the Correctional Manager, Business Services regarding significant variances to budget.
• Check and authorise documentation for discharge and/or transfer of inmates' trust monies and valuables and oversee the preparation of documentation associated with the disposal of inmates' unclaimed cash and valuables.
• Validate accounts payable transactions before payment release authorised.

This is a temporary full-time opportunity until 31 October 2024, with possibility of extension.

Applications to remain current for 12 months.

Job Ad Reference:  QLD/541280/24

Closing Date:  Tuesday, 13th February 2024