Ao4 Executive Support Officer

Executive Support Officer required for a Government Department based in Cairns with an immediate start

Your new company 
Hays Recruitment are pleased to support the urgent recruitment of a highly motivated Executive Support Officer to work within the Queensland Government, based in Cairns. This is a temporary position Monday – Friday starting asap, for 3 months with possible extension. 
Your new role 
As the Executive Support Officer, you will work closely with the Director of Infrastructure and provide them with high quality, confidential, administrative, and Executive Support. This may include managing correspondences, diary management, taking minutes, email monitoring, travel and maintaining registers in line with business procedures and standards. 
You will also be responsible for but not limited to – 

Liaise with executives, government bodies and members of the public using discretion with sensitive and/or confidential matters and develop ongoing working relationships.

Undertake basic research, prepare, collate, and format high-quality written correspondence. This may include correspondence such as letters, memorandums, emails, briefing notes, business cases, PowerPoint presentations and financial reports utilising appropriate corporate templates and within the necessary timeframe.

Coordinate and assist with projects, this may include basic research, implementation, monitoring, and reporting of project progress to project teams and district Executive as required.

Provide efficient secretariat and logistical support to committees, working groups and events/functions. This may include the coordination of meetings, preparation of agendas, completion and distribution of minutes, record keeping and organising catering.

Examine all incoming paperwork and correspondence including email, prioritising and delegating issues taking appropriate action including coordinating timely responses ensuring deadlines are met.

What you'll need to succeed 
To succeed in this role you will need a sound Executive Support background, with advanced computer skills, strong knowledge of MS Office especially Word, Excel, MS Teams, and SharePoint. Role and Skillset requirements:

Demonstrated ability to effectively manage and provide high level Executive Support functions

High level communication and interpersonal skills

Proven ability to coordinate multiple tasks and work autonomously

The ability to analyse issues, establish a course of action and adopt a proactive attitude with minimal direction.

What you'll get in return 
In return you will have an immediately available role within the public sector based in Cairns City, paying an attractive hourly rate. This role is full-time Monday – Friday - you will work in a well-established, friendly and supportive team and your contribution will be valued in the ongoing success of this busy department. 
What you need to do now 
Grace Dunn is recruiting this exciting vacancy. For a confidential discussion about this role, or to receive a copy of the position description, please contact Grace Dunn on 07 4049 2*** or **********@hays.com.au 
At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply.#2865270