Aps 5 - 6 Executive Assistant

The organisation collaborates with international allies and nations to address global issues, enhance trade and investment prospects, uphold international regulations, maintain regional stability, and support Australians residing overseas and as APS 5-6 Executive Assistant you will provide a high-level administrative support to Senior Executive Services. You'll manage schedules, correspondence, reports, and ensure smooth office operations, demanding strong organization, discretion, communication skills, and software proficiency.

Location: Canberra, ACT

Requirements:

• Negative Vetting Level 1 (NV1)
• Strong coordination and Scheduling experience.
• Excellent Communication and attention to detail.

Key Responsibilities 

• Offer comprehensive administrative support to the Senior Executive Leadership team.
• Proactively aid the SES by preparing meeting materials like agendas, briefs, presentations, and managing their schedule and travel arrangements.
• Assist in organising corporate events within the team.
• Manage and align financial commitments for the Branch Head, adhering to established policies.
• Prepare various documents including correspondence, briefs, and reports, ensuring coordination and clearance for meeting materials.
• Ensure compliance with governance requirements for all organisational processes and documents.
• Update administrative procedures and systems to enhance efficiency and service quality.
• Facilitate strategic activities such as planning sessions, showcases, and skill development programs.
• Coordinate meetings and handle logistical arrangements, including room bookings, refreshments, and guiding external stakeholders.

Required Skills and Attributes:

• Demonstrated background in offering executive support or coordination within a dynamic and prominent organisations.
• Proficiency in both written and verbal communication at an advanced level.
• Competence in using word processing, spreadsheet, and presentation software such as MS Word, Excel, and PowerPoint.
• Proven track record in handling highly confidential information and correspondence within specialised systems.
• Capability to collaborate effectively with diverse stakeholders to achieve objectives and navigate complex matters.
• Excellent capacity to plan and manage time efficiently, even amid competing demands.
• Active listening abilities to comprehend diverse perspectives and engage with stakeholders meaningfully.
• Active listening abilities to comprehend diverse perspectives and engage with stakeholders meaningfully.

Mandatory Requirements

• Negative Vetting Level 1 (NV1)

 
“For further information or a confidential conversation about the APS6 Executive Assistant Role, select 'APPLY NOW' or contact Alyanna Ensenado at 0261137***. Your inquiry is valued and will be handled with care."