Aps6 Executive Assistant

6-month contract with possibility of extension| Canberra Location | $61.08 - $68.68 per hour plus 11% superannuation | NV1 clearance required

OVERVIEW

Our Federal Government client is currently seeking an experienced Executive Assistant to join their team at the APS6 level. Within this role you will work very closely with the senior members of the division to deliver on high profile priorities for the division and wider department.

YOUR RESPONSIBILITIES

• Provide complex administrative services, advice and support, and work closely with the Division’s leadership team.
• Manage the offices, including complex diary management and scheduling of visit programs.
• Identify and resolve complex administrative issues that may impact the delivery of these services.
• Assist with managing workflow, including prioritising submissions and briefings, meetings, and correspondence.
• Assess competing priorities and propose recommendations.
• Liaise, build and sustain collaborative relationships across the division and manage internal and external agency stakeholders.
• Lead complex coordination activities to deliver outcomes to meet relevant deadlines.
• Use discretion and judgement to plan and manage the flow of work and visitors.
• Process relevant financial transactions and reporting including travel and hospitality using SAP.

EXPERIENCE / REQUIREMENTS

• Highly motivated and passionate about providing administrative and executive support and assistance to senior executive officers and their respective teams.
• You will be approachable and able to liaise confidently and negotiate with internal and external stakeholders and maintain collaborative working relationships.
• You will have excellent administrative and coordination skills, be highly organized and adept at managing multiple complex diaries and the reprioritization of tasks to accommodate competing and changing priorities.
• You thrive in a fast paced, high volume, service focussed environment with limited direction and supervision.
• Demonstrated ability to use relevant corporate departmental systems and applications including, but not limited to, SAP, Microsoft suite and PDMS.

IMPORTANT TO NOTE

SOS Recruitment is committed to the principles of workplace diversity and equity in employment and we encourage applications from Aboriginal and Torres Strait Islanders, people with disabilities, women, people with family responsibilities, people with diverse linguistic and cultural backgrounds, religious beliefs and LGBTIQ people.

This is a security assessed position. Applicants must be an Australian citizen, with successful candidate holding an active Negative Vetting 1 Australian Government security clearance and undergo other employment suitability checks.

Please be advised If the closing date has passed for the particular position(s) you are interested in, we still encourage an application. Occasionally late applications are accepted and in addition we will retain your resume on our system for other positions as they arise.