Aps Executive Assistant

Are you a highly organised and motivated individual with a passion for public service? An exciting opportunity awaits you! We are currently seeking a dedicated and experienced Executive Assistant to join our esteemed Federal Government team.

Only catch is you MUST be able to obtain or hold a Baseline and NV1 clearance. 

As the Executive Assistant to high-ranking officials within our Federal Government, you will play a pivotal role in ensuring the seamless operation of our executive offices. This position demands a proactive and detail-oriented professional capable of handling a wide range of administrative responsibilities with precision and discretion.

Key Responsibilities:

1. Calendar Management: Efficiently coordinate and manage complex executive calendars, ensuring optimal scheduling and prioritisation of appointments, meetings, and events.
2. Communication: Facilitate seamless communication flow within and outside the office, managing correspondence, emails, and phone calls in a timely and professional manner.
3. Documentation and Briefing: Prepare and edit reports, presentations, and briefing materials, ensuring accuracy and adherence to government standards.
4. Travel Coordination: Arrange travel itineraries, accommodations, and logistics for official trips, demonstrating an understanding of government travel policies.
5. Meeting Support: Provide comprehensive support for meetings, including preparation of agendas, recording minutes, and following up on action items.
6. Confidentiality: Handle sensitive and confidential information with the utmost discretion and maintain a high level of professionalism in all interactions.

Qualifications:

1. Proven experience as an Executive Assistant in a government setting or willing to learn. 
2. Strong organisational and multitasking abilities, with acute attention to detail.
3. Excellent written and verbal communication skills.
4. Proficiency in MS Office Suite and familiarity with government-specific software.

Attributes:

1. Discretion and Integrity: Ability to handle confidential information with integrity and discretion.
2. Proactive Approach: Anticipate needs and take initiative to address issues before they arise.
3. Team Player: Collaborate effectively with colleagues and stakeholders.
4. Adaptability: Thrive in a fast-paced environment and adapt to changing priorities.

If you are ready to contribute your skills and commitment to supporting the vital work of our Federal Government, we invite you to submit your Expression of Interest.  Please contact Jess on 0422 243 *** or email ****@elliottgray.com.au.