AUS (Canberra) - Executive Assistant to the AUKUS Senior Military Advisor, EO

Main purpose of job:To provide efficient and effective administrative support to the AUKUS SMA - a senior director level appointment in the UK Ministry of Defence and the British High Commission, with a focus on the Australia, UK and US (AUKUS) strategic program. The AUKUS SMA role sits within Pillar 2. The Pillar focuses on developing a range of advanced capabilities, to share technology and increase interoperability between their armed forces. The SMA and EA will be working alongside the UK Defence Section in the British High Commission.Roles and responsibilities / what will the jobholder be expected to achieve?:Diary Management

• Manage SMA time efficiently, incl. by effective and proactive diary management, helping with prioritising/deconflicting meetings, anticipating/arranging associated briefing or logistical requirements, reminding him of important tasks/deadlines, etc.;

Travel

• Manage interstate and overseas travel for the SMA including booking SMA's flights, hotels, and car hire.
• Design and organise SMA visit programmes for interstate and overseas travel in conjunction with the Military Assistant (MA)

Events / Invites

• Maintain SMA's work-related social program, including liaison with senior defence, ministerial personnel and outer offices.

Expenses

• Prepare and ensure accuracy of expense claims forms for the SMA including writing draft justifications, if appropriate

Correspondence

• Undertake research and routine staff work as requested, including assistance with preparation of letters/papers/briefs as required.

Networking

• Create and maintain a strong, professional network both internally in the British High Commission, the MA to the SMA and externally, with the Australian Department of Defence and the UK Ministry of Defence, to enable efficient support to the SMA.

TransportLiaise with the Defence Section driver to align driving details with the Defence Attache, be prepared to assist in driving details should the Defence Section driver not be available.Essential qualifications, skills and experience

• Self-Starter - must be able to work at a fast pace to a high standard.
• Must be confident in dealing with senior figures, Ministers and VIPs and their outer offices.
• Must be able to take initiative using judgement, strong problem-solving skills, and displaying resilience.
• Excellent interpersonal skills - ability to deal with difficult situations with tact and diplomacy and a high degree of confidentiality when required to achieve desired outcomes.
• Strong, proven administrative skills, diary management and programme arranging.
• Ability to work under pressure to meet deadlines.
• Good desk research skills and excellent writing skills
• High level experience using Microsoft Office
• Full Australian driving licence.
• Experience with OneDrive and SharePoint.

Language requirements:Language: EnglishLevel of language required: FluentDesirable qualifications, skills and experience

• Previous administrative support experience to a senior level official.
• Experience of working within or with government at any level.

Required behavioursDelivering at Pace, Making Effective Decisions, Managing a Quality Service, Seeing the Big Picture, Working TogetherApplication deadline7 June 2024GradeExecutive Officer (EO)Type of PositionFull-time, Fixed TermWorking hours per week38Duration of Post18 monthsRegionAsia PacificCountry/TerritoryAustraliaLocation (City)CanberraType of PostBritish High CommissionNumber of vacancies1Salary CurrencyAUDSalaryAUD 87,753Start Date29 July 2024Other benefits and conditions of employmentThis vacancy is advertised as a full-time, fixed-term role of 18 months to be based in Canberra.Salary is at AU$ 87,507 per annum (paid out monthly), plus 11% superannuation.Appointment is subject to an AFP records check and UK security clearance.Open to Australian citizens, permanent residents, and partners/ dependents of UK-based diplomatic staff currently posted in Australia.The Australia network offers a wide range of learning and development opportunities, including job-specific training as necessary and broader learning linked to the FCO Diplomatic Academy. There are opportunities to job-shadow other staff, and the successful applicant will be encouraged to take part in broader British High Commission activities. The British High Commission is committed to providing all staff with learning and development (L&D) opportunities and we will work with you to develop your own L&D plan.Working patterns:The jobholder will be expected to work full-time in the High Commission office though some flexibility can be agreed on timings and expectations.The overall package also includes the standard 14 days of public holidays that the UK in Australia Network all works to as well as 22 days annual leave.Additional informationYour application must be submitted before 23:55 AEST-Australian Eastern Standard Time (UTC/ GMT +10) on the day mentioned in the above field “Application deadline”Applications must include a current CV and kindly omit any personal information such as Name, Contact Details, Birthday and Gender.All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a 'reserve list'. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.Advertised start date is provisional and subject to completion of reference and security checks.Kindly check your application centre or email regularly for any update on the status of your application.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.