Executive Team Assistant

Shaping the future of real estate for a better world.

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this job involves:

We’ve got an exciting opportunity for an Executive Team Assistant to provide high level administrative support and centralized business support to the Accounts Executive Platform and Sydney based office operations within the Work Dynamics organisation.

Snapshot of the role:

• Coordination and management of: Meeting room bookings, catering services, onboarding and offboarding components for key WD personnel and visitor registrations.
• Diary Management – Planning and coordination of scheduling
• Communicate directly and on behalf of the Executives’ with all levels of Leadership, Employees, Clients and external stakeholders
• Compose and prepare various correspondence (at times highly confidential)
• Arrange domestic travel plans, itineraries and schedules
• Provide ad hoc administrative assistance and general business/organisational guidance to the account staff
• Assisting the Executive Assistant with cross-divisional team meetings, events and functions including; sourcing venues, cost management, travel arrangements, IT coordination and logistics

What are we looking for?

We are seeking a forward looking thinker, who can actively seek opportunities and proposes solutions while able to think outside of the box and look for better ways.

Ideally, you will have previous experience providing high level administrative support to Senior Management ideally within the facilities/property or professional services industry. 

• Strong Microsoft Office Skills (Word, Excel, PowerPoint, Outlook) with the ability to learn and adapt to new systems and tools

• Highly developed organizational skills with the ability to work under pressure
• You will work autonomously within a sociable team environment with highly developed organisational skills, proactive work ethic and ability to multi-task.

What you can expect from us: 

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number REQ350902.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may