Address
Form of workThe Embassy of Japan in Australia is seeking a well-organised and responsible person for the role of Assistant to the General/Political Affairs Section (a possibility to transfer internally within the Embassy at a later date based on demands and personal skills also remains.)
- Duties may include, but are not limited to:
- Undertaking a broad range of administrative/management support tasks, such as arranging meetings, scheduling and managing the Embassy contact database.
- Providing support to Japanese delegations visiting Australia.
- Providing administrative and logistical support for Embassy events.
- Collecting information regarding internal and external policies.
- Compiling information from federal Hansard.
- Contribute to fortnightly Political Section meetings.
- Assisting General/Political Section staff as required.
2. Requirements for this position include:
- Superior verbal and written communication skills.
- Basic IT skills (Microsoft Office, Excel, PowerPoint).
- Highly organised, motivated and with a flexible approach to assigned duties.
- Ability to multitask, work under pressure, and prioritise tasks to meet deadlines.
- Ability to work independently with minimal supervision.
- Demonstrated capacity to promote Embassy work ethics and work effectively in a team environment.
3. It would also be advantageous if the applicant has:
- Experience working in a Japanese office environment and familiarity with Japanese language and culture.
- Japanese language proficiency.
- Experience in event management.
- A basic knowledge of database management or MS Access.
NOTES:
This position is full-time commencing in February 2024 at the earliest (due to administrative requirements).
A starting salary will be calculated commensurate with experience based on the salary scale of the Embassy.
Applications should be submitted through Seek.com by Close of Business January 26th, 2024.
For further information regarding this position, please contact the Political Affairs Section on *********@cb.mofa.go.jp. Due to the high number of applications expected, only those shortlisted will be contacted.
