Aus (Perth) - Corporate Services Officer, Ao

1
Main purpose of job:
Reporting to the Corporate Services Team in Canberra, this role is responsible for ensuring the smooth running of the Perth Consulate General's office, as well as, being the first point of contact for resolution of local issues that fall under the Corporate Services remit in the British High Commission or British Consulate Generals.
The job holder will be responsible for providing high quality Corporate Services delivery across Australia Network. The jobholder require strong (written and verbal) communication and prioritisation skills, with agility in operating under ambiguity.
The job holder will also be providing support to the Lead IT Support Officer (ITSO) and assist in delivering operational and strategic ICT tasks in accordance with London IDD ensuring compliance, business resilience and business continuity, as well as regular systems, hardware maintenance, and repairs.
Roles and responsibilities / what will the jobholder be expected to achieve?:

• Proactive management of the office environment, ensuring safety of staff and visitors and management of office stationery and kitchen supplies;
• Sign-posting staff and line managers on policies and procedures;
• Health & Safety - ensure FCDO health & safety policy, procedures, and systems of work are understood, implemented, supported, and monitored at the office and residential properties in Perth;
• Support a well-managed security environment at Post by working with staff to ensure that physical and information security procedures are understood and in compliance, becoming the liaison point for building management and CS in Canberra;
• Upkeep of asset management/inventory of ICT equipment;
• Rebuild of laptops as and when delegated by the ITSO in Canberra and making sure all spare assets are updated on a monthly basis;
• Provide IT support under the guidance of the lead IT Support Officer as necessary;
• Provide logistical support for Perth office ensuring value for money;
• General Administrative tasks, including filing etc;
• Support Information Management Officer by maintaining up-to-date Post Information Asset Register (IAR) to ensure that information assets are managed in accordance with official policy and guidance;
• Project/research admin work;
• Requisitioning, enact and acquit payments for Corporate Services
• Providing Secretariat support for Corporate Services Committees meetings and general administration tasks including meeting minutes taking, circulation of papers and agenda, filing etc as directed by the Corporate Services Manager/Head of Corporate Services;
• Monitor and respond to the Australia Enquiry mailbox;
• Assist other members of the Corporate Services team as required and ad hoc Corporate Services project work.

Essential qualifications, skills and experience 1

• Ability to prioritise effectively in the midst of conflicting priorities and competing demands and follow through on tasks with limited supervision
• Ability to interact professionally with key players at senior levels, both within and outside the Consulate-General
• Excellent oral and written communication skills
• Knowledge and understanding of Windows, Microsoft Office, Office 365, and MS Teams.

Language requirements:
Language: English
Level of language required: Fluent
Desirable qualifications, skills and experience 1

• Qualifications in IT or previous work equivalence in IT
• Experience in office administration

Required behaviours 1
Managing a Quality Service, Delivering at Pace, Working Together
Application deadline 1
11 February 2024
Grade 1
Administrative Officer (AO)
Type of Position 1
Fixed Term, Full-time
Working hours per week 1
38 hours per week
Duration of Post 1
12 months
Region 1
Asia Pacific
Country/Territory 1
Australia
Location (City) 1
Perth
Type of Post 1
British Consulate
Number of vacancies 1
1
Salary Currency 1
AUD
Salary 1
AUD 75,540 + 11% superannuation
Start Date 1
1 April 2024
Other benefits and conditions of employment 1
This role advertised is a Full-Time, Fixed-Term role of 12 months to be based in Perth.
Salary is at AU$ 75,540 per annum (paid out monthly), plus 11% superannuation.
Appointment is subject to an AFP records check and UK security clearance.
Open to Australian citizens, permanent residents, and partners/ dependents of UK-based diplomatic staff currently posted in Australia.
The Australia network offers a wide range of learning and development opportunities, including job-specific training as necessary and broader learning linked to the FCO Diplomatic Academy. There are opportunities to job-shadow other staff, and the successful applicant will be encouraged to take part in broader British High Commission activities. The British High Commission is committed to providing all staff with learning and development (L&D) opportunities and we will work with you to develop your own L&D plan.
Working patterns:
Full time employment (38 hrs), with occasional out of working hours events and travel.
Additional information 1
Your application must be submitted before 23:55 AEST-Australian Eastern Standard Time (UTC/ GMT +10) on the day mentioned in the above field “Application deadline”
Applications must include a current CV and kindly omit any personal information such as Name, Contact Details, Birthday and Gender.
All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a 'reserve list'. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.
Advertised start date is provisional and subject to completion of reference and security checks.
Kindly check your application centre or email regularly for any update on the status of your application.
Reminder: Notifications about interviews and the conduct of interview may be subject to change. Please note that given the restrictions imposed due to COVID-19 candidates must be prepared to be interviewed via VTC.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.