Bid Administrator

Company Description
At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society.
We are an independent professional services company specialising in programme management, project management, cost management and consulting across the property, infrastructure and natural resources sectors.
Every day we help our major global clients deliver ambitious and highly technical projects in over 120 offices and 50 countries worldwide. Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.
Job Description
Supporting business development activities for the PMVIC business including bid management (bid process, bid creation and governance), content management (marketing collateral, templates, asset library), sales management (opportunity data/pipeline management, sector research, CRM, pursuit planning), marketing and communication (events, publications, digital marketing).

• Support the Bid Director and Bid Manager (as applicable) to drive the bid process, coordinate kick-off meetings and manage the day-to-day bid timeline and deliverables.
• Prepare and maintain high quality RFT/EOI bid submissions - collating information, writing/creating content (as required), obtaining/creating graphics and coordinating templates and collateral.
• Coordinate internal and external stakeholders and subconsultant inputs and monitor proposal content to ensure compliance to all RFT/EOI requirements and evaluation criteria.
• Ensure legal, commercial and compliance checks are in place and ensuring each bid response meets Turner & Townsend governance requirements.
• Compile, proof and prepare final bid for lodgement and upload to tender platforms as required.
• Support the Bid Director and Bid Manager (as applicable) with post tender clarifications and preparation of interview/presentation material.
• Follow up clients on submissions, ensure feedback from clients and testimonials are recorded and ensure improvements and suggestions are implemented in future submissions.
• Update stage of tender submission and progress on CRM (D365 and other platforms as required).
• Actively maintain PMVIC prequalifications and panel registrations including current insurances, certifications and contract renewals and monitoring expiry dates.
• Create consistent, high quality documents ensuring compliance with Turner & Townsend brand guidelines and alignment with the ANZ Business Generation team requirements.
• Rebrand remaining acquired CBRE collateral including CVs, case studies and capability statements.
• Maintain PMVIC content library - formatting/updating content for CVs and project case studies, capability statements, bid templates, project registers, client testimonials/references, best practice bid content and other collateral as required.
• Maintain digital asset library including cataloguing/tagging of project/sector/staff image files as required.
• Coordinate with the ANZ Business Generation team - regularly review and update PMVIC content within the existing content libraries (MS Teams, SharePoint, Hive, T2 and other platforms as required).
• Maintain a program of reviewing content and proactively engaging with Super Sector and Sector Leads to identify, innovate, create and update content including new offerings, infographics and templates.
• Maintain and utilise client management database on D365 and other platforms as required.
• Attend Super Sector and Sector pipeline meetings and assist the team with sales and marketing activities to support pursuits and bids (research, background analysis, pursuit plans, key client plans, reporting and registers as required).
• Assist with maintenance of pipeline and forecasting tools (D365 and other platforms as required) and win/loss registers for internal reporting.
• Assist with D365 and other platforms including refresher/drop-in training sessions for local teams (periodically as required).
• Promote and support Turner & Townsend's business initiatives including contributing to strategies when and where required.
• Support the ANZ Business Generation team with PMVIC internal reporting requests, training/program rollout and data cleansing/updating as required.
• Monitor the PMVICTenders inbox and circulate new opportunities and tender correspondence to Super Sector and Sector Leads as applicable.
• Support the coordination of client events including conference attendance, B2B presentations, networking events, BD calendars etc.
• Support the ANZ Business Generation team (Marketing) with any marketing requests specific to PMVIC including content for internal publications (Staying ConnecTTed), external marketing/PR, digital marketing (LinkedIn), events, award nominations etc.
• Undertake ad hoc tasks to support the business generation function.
• Attend Kick Start and PM ConnecTT meetings and provide an update on wins/losses, current bids and any upcoming marketing events.
• Act as the main point of contact for all business generation-related enquiries for the PMVIC team and interface/seek guidance/escalate as required to the ANZ Business Generation team.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
• Comply with the requirements of Turner & Townsend’s Business Management Systems including Health & Safety, Environmental and Quality Management associated with the role and position within the company.

Qualifications

• Professionally qualified in a relevant field.
• Minimum 2 years’ experience working in a bid, sales, marketing or administrator role, preferably in a project management, construction or consulting environment.
• Experience working collaboratively and a proven ability to manage multiple stakeholders.
• Microsoft Teams and Office Suite (PowerPoint, Word and Excel) intermediate user or above.
• Proficient knowledge of Microsoft D365 desirable.
• Internal systems and processes – It is expected that the person fulfilling this role will become familiar with Turner & Townsend’s internal systems e.g. D365, Hive and T2, such that in time they can act as a superuser where people need help in connection to business development activities.
• Highly organised with the ability to manage conflicting timescales and priorities. Be a steady, calm anchor for the team in a deadline-driven environment.
• A team player with high attention to detail, focused on best outcomes for business.
• Ability to navigate the collation of medium to complex documents in a fast-paced environment.
• Analytical thinker with exceptional writing skills and the ability to distil complex concepts into engaging, accessible narratives.
• Excellent verbal and written communication skills (ability to communicate effectively across various levels within the business).
• Keen to learn, share knowledge and provide support to others.
• Courteous, respectful, and professional.

Additional Information
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive, and flexible working environment that respects work-life balance.
At Turner & Townsend we firmly believe that our people are at the heart of our success and we continually strive to create a great place to work.
We promote integrity in everything that we do and apply our expertise to shape a better environment for future generations and, ultimately, generate value for our communities.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from Aboriginal and Torres Strait Islanders and people from all sectors of the community.
Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.